The Ambitious Bookkeeper Podcast podcast

204 ⎸ Q: How long should we retain client documents?

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In this episode, I'm tackling a listener question about document retention in our digital age. You know how we used to worry about keeping physical files for 3, 5, or 7 years? Well, now that everything's digital and stored in the cloud, does that change our retention strategy? Spoiler alert: it's way more complex than I initially thought! I'm breaking down both IRS guidelines for small businesses AND AICPA guidelines for accounting firms, plus sharing exactly what we do in our own firm.

What You'll Learn:

  • The difference between IRS requirements for small businesses vs. AICPA guidelines for accounting firms
  • How to create your own document retention policy (and why every firm owner needs one)
  • The logistics of offboarding clients while protecting yourself legally
  • What documents you should NEVER delete and what you can purge after 7-10 years

Resources mentioned:

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