The FAA Doesn't Follow the FAR: Hidden Contracting Rules That Cost Small Businesses MILLIONS

Federal bid strategy is often reduced to "lower your price," but David Rambhajan explains why he refused to do that even while losing job after job early in his career. In this clip, David breaks down the timing strategy he used bidding on VA hospital contracts in Chicago: letting competitors with less capacity race to the bottom early in the fiscal year while he waited for his margin. He also covers how he evaluates subcontractors, why the cheapest sub is rarely the most profitable choice, and how a strict scope review protects a project's real profit. Key points discussed: - Why David kept losing VA hospital bids early in his career despite advice from other contractors to lower his price - The fiscal-year bidding pattern: most federal budgets clear after the new year, so competitors with less financial capacity bid low early and burn through their bonding capacity - How winning as the third or fourth bidder still landed David the job at the margin he needed, because earlier bidders got disqualified or ran out of capacity - Why David evaluates certifications and programs using a "resources, risk, return" framework rather than pursuing every certification available - How David chooses subcontractors: prioritizing subs who can follow his process and cadence over the cheapest bid, even when that means a longer scope review - Why David considers a rigorous scope review, not a cheaper sub, the real source of protected profit and reduced project risk CHAPTERS 0:00 - Losing early bids on VA hospital contracts in Chicago 1:10 - The pressure to lower your bid to win work 2:10 - Deciding the margin mattered more than winning early 3:15 - Understanding the fiscal-year bidding cycle 4:20 - Waiting out competitors with less bonding capacity 5:00 - Winning as the third or fourth bidder 6:05 - Evaluating certifications with resources, risk, and return 7:40 - Why the cheapest subcontractor isn't the safest choice 8:55 - Scope review as the real source of protected profit   Mindy gives you the federal opportunities, agency signals, recompete intel, and pursuit briefs that tell you not just what contracts exist, but which ones to chase and how to win them. Sign up for free Daily Alerts and get opportunities delivered to your inbox before the day starts.  👉 Get your free Daily Alerts here 🔗 https://getmindy.ai Connect with Encore Funding: http://govcongiants.org/funding

Government contract insurance and bonding requirements can shut small businesses out before they even bid. In this live coaching session, Eric Coffie and the GovCon Giants community break down a real FAA solicitation that demanded $25 million in liability coverage, why that number exists, and exactly how a small contractor can push back on requirements that don't match the scope of the work. - How to contact the contracting officer directly to challenge excessive insurance requirements on federal solicitations - Why the FAA operates under its own procurement rules instead of the standard FAR, and what that means for your bid strategy - The difference between annual insurance policies and per-project coverage, and which approach saves small contractors thousands - How subcontractor limitation rules change when contracts are in remote areas with limited local options - What to do when a teaming partner goes silent before the bid deadline, and how to price a proposal without full cost data EPISODE CHAPTERS: 0:00 - $25 million insurance requirement on an FAA solicitation 0:52 - Contacting the contracting officer to push back on requirements 1:37 - Per-project insurance vs. annual coverage for small contractors 2:16 - Getting a second opinion and an insurance quote breakdown 3:16 - Why FAA control tower work may justify high coverage amounts 5:16 - FAA vs. FAR: agencies that write their own contracting rules 5:56 - Subcontractor limitations when bidding in remote areas 6:48 - Federal Reserve and other agencies outside standard FAR rules 7:12 - Handling a teaming partner who stops responding before bid day 8:01 - How to price a government bid without full cost information Mindy gives you the federal opportunities, agency signals, recompete intel, and pursuit briefs that tell you not just what contracts exist, but which ones to chase and how to win them. Sign up for free Daily Alerts and get opportunities delivered to your inbox before the day starts. 👉 Get your free Daily Alerts here 🔗 https://getmindy.ai Connect with Encore Funding: http://govcongiants.org/funding

Winning government contracts starts with intelligence, not more data, and in this role-reversal episode host Eric Coffie sits in the guest seat while GovCon creator Chelsea interviews him about how he actually navigates the market. Eric breaks down how he got into federal contracting out of pure desperation after the 2008 real estate crash, how a fraudulent lawsuit wiped out roughly half a million dollars and buried him in $200K of debt, and how going back to government contracts pulled him out both times. If you are trying to figure out how to survive a turbulent GovCon market and turn today's chaos into your opening, this conversation gives you the mindset and the mechanics. In this episode you will learn: - Why layoffs, USAID shutdowns, and OTA shifts are a blank slate advantage for new contractors with no existing relationships to lose - How Eric turned two years of free, consistent content into 100% of his organic deal flow without running a single ad - Why the "game and maze" mindset keeps top contractors resilient through every administration and market season - How a contracting officer revealed that agencies are not required by law to classify opportunities under the correct NAICS codes, and why that means SAM.gov is missing opportunities you should see - How Eric built Mindy (Market Intelligence Delivered Daily) by aggregating 34 websites into one pipeline of agencies, decision makers, forecast opportunities, and pain points EPISODE CHAPTERS: 0:00 - Role reversal interview premise and guest intro 2:30 - Getting into government contracting through desperation and crashes 7:00 - Building content to change who wins prime contracts 12:00 - Fraudulent lawsuit, half a million lost, and the comeback 17:00 - Staying positive and grounded in a turbulent market 22:00 - Treating shutdowns and OTAs as a moving game 28:00 - Why new contractors have a blank slate advantage 34:00 - From software engineer to steel buildings to GovCon 40:00 - Why free public tools were too complex for most people 46:00 - Building Mindy and market intelligence delivered daily 52:00 - Why data without intelligence leaves contractors stuck 58:00 - Contracting officers and misclassified SAM.gov codes 64:00 - Content Reaper, LinkedIn tools, and upcoming events Mindy gives you the federal opportunities, agency signals, recompete intel, and pursuit briefs that tell you not just what contracts exist, but which ones to chase and how to win them. Sign up for free Daily Alerts and get opportunities delivered to your inbox before the day starts. 👉 Get your free Daily Alerts here 🔗 https://getmindy.ai Connect with Encore Funding: http://govcongiants.org/funding

If you want to know how to get a GSA schedule, this episode explains why the government is consolidating nearly all of its buying onto GSA and why getting on a schedule now gives small businesses first access. Host Eric Coffie breaks down, from a former government end-user's seat, how agencies built their own vehicles like NASA SEWP and DLA TLS, why GSA is now taking control of them, and how upcoming on-ramps, including a summer schedule for service-disabled veterans, open a door that used to stay shut. He also walks through the real math on staffing a contract: a 25% fee on a $100K seat, paid off in about six months, with the rest of the base year and beyond as profit. Listen for the timing move most contractors will miss until it's too late. CHAPTERS: 00:00 Why agencies ignored GSA and did their own thing 00:44 Not all portals are open: the Navy's Seaport 01:00 Staffing math: 25% fee on a $100K seat 01:40 Organic staffing to pay off the fee fast 02:40 How to vet and negotiate a staffing agency 03:34 Pricing the staffing fee into your bid 04:30 The GSA consolidation shift is coming 05:00 On-ramps: Oasis Plus and the summer SDVOSB schedule 05:25 Why short-notice bids scare off most vendors 06:23 GSA taking over NASA SEWP and DLA vehicles 07:47 What GSA schedules were always meant to do 08:15 Why you'll need a schedule under this administration Market Intelligence gives you the federal opportunities, agency signals, recompete intel, and pursuit briefs that tell you not just what contracts exist, but which ones to chase and how to win them. Sign up for free Daily Alerts and get opportunities delivered to your inbox before the day starts. 👉 Get your free Daily Alerts here 🔗 https://getmindy.ai

How to charge as a consultant is the question every new federal contracting advisor asks, and in this bootcamp session Zach Golden breaks down the retainer plus success fee model he uses to get paid on wins. He walks through when he switches to hourly because industry margins are too thin, how he takes a percentage of gross on a $200K proposal even when he only brings the opportunity, and why his cut moves from 10% to 5% on the same client depending on how involved he is. He also covers coordinating a Department of Energy lab kickoff, setting up invoicing and payroll, and using tools like govwin.IQ so a one-person consultant can run like a full BD team. If you want to turn GovCon knowledge into a paid consulting practice, this is the pricing playbook. CHAPTERS 00:00 How consultants get paid 00:52 Which platforms she searches for bids 01:22 Trading a govwin.IQ seat for services 02:19 Running a DOE lab contract kickoff 03:47 Retainer plus success fee, explained 04:43 When to switch to hourly 05:40 Finder's fee and scope creep 06:38 Percentage of gross on a $200K proposal 07:37 Why her cut went 10% to 5% 08:36 Setting the standard with new clients Market Intelligence gives you the federal opportunities, agency signals, recompete intel, and pursuit briefs that tell you not just what contracts exist, but which ones to chase and how to win them. Sign up for free Daily Alerts and get opportunities delivered to your inbox before the day starts. 👉 Get your free Daily Alerts here 🔗 https://getmindy.ai

The biggest SBA 8a program benefit is the one nobody quantifies: a negotiated sole-source contract that let this owner earn double to nearly triple the profit he saw in the competitive private market. Host Eric Coffie walks through the five SBA small business programs, then digs into why 8(a) stands alone as a nine-year business development program where a contracting officer can negotiate a contract directly with you instead of competing it. He breaks down how he framed a 10 and 10 markup inside the spirit of the program, why he leaned on mentor-protege and joint ventures, and the one piece of your business, your SAM registration, he says you should never hand off to a consultant. If you have wondered whether 8(a) is worth the nine years, this is the concrete payoff. CHAPTERS 00:00 Nearly triple the profit 00:40 The five SBA small business programs 01:40 Service-disabled veteran and SBA certification 02:37 Inside the 8a business development program 03:06 Negotiating a sole-source contract 04:34 Framing 10 and 10 markup 06:31 Mentor-protege, joint ventures, teaming 09:20 Own your SAM registration Market Intelligence gives you the federal opportunities, agency signals, recompete intel, and pursuit briefs that tell you not just what contracts exist, but which ones to chase and how to win them. Sign up for free Daily Alerts and get opportunities delivered to your inbox before the day starts. 👉 Get your free Daily Alerts here 🔗 https://getmindy.ai

Your CMMC self-assessment score can be negative and still leave you eligible to pursue Department of Defense contracts, and this episode explains exactly why. Host Eric Coffie walks small business owners through PIEE, the Procurement Integrated Enterprise Environment, and its core systems including SPRS, the Supplier Performance Risk System, and WAWF for invoicing.  He breaks down the tiered CMMC certification, from the 110-point Level 1 self-assessment you log yourself to the third-party certification required at Levels 2 and 3, with only 53 certified assessors available to help. If you thought a low cybersecurity score disqualified you from DoD work, this shows you it is a starting point, not a stop sign.   CHAPTERS 00:00 The negative score story 00:52 What PIEE is and why DoD uses it 02:19 The tiles: solicitations, SPRS, WAWF 03:40 CMMC explained and why it exists 04:10 The three CMMC certification levels 05:38 Logging your Level 1 score in SPRS 06:03 A negative score is normal 07:21 Getting help from a certified assessor 08:16 Tools to speed up readiness Market Intelligence gives you the federal opportunities, agency signals, recompete intel, and pursuit briefs that tell you not just what contracts exist, but which ones to chase and how to win them. Sign up for free Daily Alerts and get opportunities delivered to your inbox before the day starts. 👉 Get your free Daily Alerts here 🔗 https://getmindy.ai

Colin Nchako shows, live and unscripted, exactly how he spots partnership opportunities inside real sources sought notices — and how to use member pairings to build past performance even when you're just starting out. He walks through a real solicitation in real time, catches a missed 508 compliance requirement with help from the group, and shares the true story of nearly missing a submission deadline (and sending it in at 3 AM anyway). Chapters: 00:00 - Building past performance through member pairings 00:34 - Why timing matters: sources sought to award window 01:14 - Using your proposal bootcamp template 01:49 - Live example: spotting a partnership need in a real notice 02:23 - The group catches a missed 508 compliance requirement 03:44 - Why answering RFIs gets you shortlisted 05:01 - Real stories: what happens when you answer (or don't) 05:44 - Government's push to cut fraud, waste & abuse 06:05 - The 3AM deadline scramble story 06:57 - Should you still submit if you're late? 07:02 - Low response volume can work in your favor 07:17 - Spotting the proofreader/editor opportunity live 08:16 - Why past performance and proof of concept matter most Market Intelligence gives you the federal opportunities, agency signals, recompete intel, and pursuit briefs that tell you not just what contracts exist, but which ones to chase and how to win them. Sign up for free Daily Alerts and get opportunities delivered to your inbox before the day starts. 👉 Get your free Daily Alerts here 🔗 https://getmindy.ai

Eric Coffie walks a small business owner through a real Schedule of Values for a fire suppression construction contract — showing exactly how to break work into billable phases so you get paid periodically instead of waiting until the project is complete. He covers how to divide work by trade, what to include in each line item (materials, installation, design), how percentage-complete billing actually works, and answers the #1 question new contractors ask: can you get paid upfront for bonding or mobilization? Chapters: 00:00 - Why you need to bill in phases on longer contracts 00:38 - How percentage-complete billing works (25% example) 01:01 - Breaking a $200K project into line items 01:24 - The blank Schedule of Values template 02:02 - Q: How do I decide what goes in each column? 02:57 - Real example: fire suppression contract walkthrough 03:21 - Breaking work down by trade/division 03:49 - Applying it to demo, install, and design 04:38 - Where materials fit in your schedule of values 05:47 - Do you need this before or after the pre-construction meeting? 06:23 - It doesn't matter when work happens — only % complete 06:45 - Who do you bill, and how does inspection work? 07:13 - Do you invoice per phase or per billing period? 07:35 - Can you get money upfront for bonding or mobilization? Market Intelligence gives you the federal opportunities, agency signals, recompete intel, and pursuit briefs that tell you not just what contracts exist, but which ones to chase and how to win them. Sign up for free Daily Alerts and get opportunities delivered to your inbox before the day starts. 👉 Get your free Daily Alerts here 🔗 https://getmindy.ai

If you want to know how to win government contracts now that the overhauled FAR says the government only has to inform you, not assist you, this episode is the targeting playbook for it.  Former Air Force contracting officer Kevin Jans, who spent 16 years on the government side and now runs Skyway Acquisition, breaks down how he narrowed 212,000 contracting people down to the 135 who actually buy what he sells, and why reaching them during the market research window, before the RFP ever drops, is what separates winners from the crowd bidding blind. He walks through the three deciders, the four acquisition time zones, and the exact word changes in the new FAR ("shall consider" to "may consider") that make targeting non-negotiable. Listen for the reason emailing 500 officers loses the deal that two lunches would win. CHAPTERS 00:00 Cold open: who buys what you sell 02:57 From Air Force CO to founding Skyway 07:04 What Kevin no longer believes about contractors 14:32 The three deciders in every purchase 19:44 The four acquisition time zones 25:06 Inside the FAR overhaul: shall vs may 44:60 The unsexy skill: targeting 49:32 Your first four weeks to a contract 54:00 Why relationships decide the award Market Intelligence gives you the federal opportunities, agency signals, recompete intel, and pursuit briefs that tell you not just what contracts exist, but which ones to chase and how to win them. Sign up for free Daily Alerts and get opportunities delivered to your inbox before the day starts. 👉 Get your free Daily Alerts here 🔗 https://getmindy.ai Connect with Encore Funding: http://govcongiants.org/funding Connect with Kevin Jans: https://www.linkedin.com/in/kevinjans/