85: Should You Change Project Management Tools?

Buffer stopped writing status updates, dropped the PM-to-design-to-engineering handoff, and gave up on quarterly planning. Kateryna Porshnieva, Head of Engineering Operations at Buffer, explains what AI actually replaced inside their engineering, product and design teams, what they pulled back on, and the one rule that keeps it honest: a human is always accountable, never the agent.Episode one of Less Work, a show about the busywork AI really removes, told by the people who removed it.The Steal:• System: make one tool the hub. Every Linear project links to its Slack channel, every issue to its pull request.• Rule: a human is always accountable for the outcome. The agent never is.• Tool: Granola on a team plan, so every meeting is searchable.0:00 Cold open0:57 Meet Kateryna1:51 What engineering operations does4:52 Operations is not process7:56 Where AI shows up at Buffer9:54 The handoffs that disappeared11:13 The feedback workflow one PM built15:20 Easier to produce, harder to review17:56 Touch grass: work spilling over18:41 Why a quarter is too long20:05 The busywork that's gone22:23 How a new tool goes Buffer-wide25:15 Buffer's tool stack27:12 Linear as the hub28:41 Healthy skepticism and accountability31:34 Build week and the stewards32:53 Quick fire round40:00 Wrap-upShow notes, quotes and every tool mentioned: https://lesswork.substack.com/Tools from the episode: https://toolfinder.com

More about Alyssa Holland. 👀 Culture in Between: https://cultureinbetween.com/ 🔥 Alyssa's work: https://blog.alyssaholland.me/ VS Code – https://toolfinder.co/go/vscodeWebStorm – https://toolfinder.co/go/webstormFork – https://toolfinder.co/go/forkWarp – https://toolfinder.co/go/warpSunsama – https://toolfinder.co/go/sunsamaEllie Planner – https://toolfinder.co/go/ellie-plannerApple Calendar – https://toolfinder.co/go/apple-calendarNotion – https://toolfinder.co/go/notionHashnode – https://toolfinder.co/go/hashnodereMarkable 2 – https://toolfinder.co/go/remarkableKindle Scribe – https://toolfinder.co/go/kindle-scribeRaycast – https://toolfinder.co/go/raycastShottr – https://toolfinder.co/go/shottrCleanShot X – https://toolfinder.co/go/cleanshotSlack – https://toolfinder.co/go/slackJira – https://toolfinder.co/go/jiraFigma – https://toolfinder.co/go/figmaChatGPT – https://toolfinder.co/go/chatgptSuperwhisper – https://toolfinder.co/go/superwhisper

Steven Bartlett is a well-known business person and dragon. But what makes him productive? Let's explore his productivity apps that fuel his focus.  @TheDiaryOfACEO  Get stacks in your inbox every week: https://uz0ydchnaf0.typeform.com/to/YVXR0bv1 His full app stack: https://toolfinder.co/stacks/stephen-barlett - Whoop - http://toolfinder.co/go/whoop- TimeShifter - http://toolfinder.co/go/timeshifter- Monday - http://toolfinder.co/go/monday-dot-com- Replit - http://toolfinder.co/go/replit- Stan - http://toolfinder.co/go/stan-store

Ariana Cofone delves into why she doesn't use a to-do list app, and her full app stack. Browse more: https://toolfinder.co/stacks✨ Coda: http://toolfinder.co/go/coda🔥 Arc Browser http://toolfinder.co/go/arc-browser🧾 Baron Fig: https://baronfig.com/en-gb/products/strategist

Marie Martens is the co-founder at Tally. Here's her app stack, how she stays productive & her routine: https://toolfinder.co/stacks/marie-martens03:02 – Notion: https://toolfinder.co/go/notion03:02 – Slack: https://toolfinder.co/go/slack03:27 – Canva: https://toolfinder.co/go/canva03:27 – Figma: https://toolfinder.co/go/figma03:27 – OctoLens: https://toolfinder.co/go/octolens03:56 – Jitter: https://toolfinder.co/go/jitter04:30 – Opus Clip: https://toolfinder.co/go/opus-clip05:02 – ChatGPT: https://toolfinder.co/go/chatgpt05:40 – Cursor: https://toolfinder.co/go/cursor05:40 – Code Rabbit: https://toolfinder.co/go/code-rabbit05:40 – GitHub: https://toolfinder.co/go/github05:40 – Plausible: https://toolfinder.co/go/plausible05:40 – Google Cloud: https://toolfinder.co/go/google-cloud05:40 – BrowserStack: https://toolfinder.co/go/browserstack06:11 – Tally: https://toolfinder.co/go/tally-forms

Dan Koe is a writer and has over 1M+ subscribers, but what apps help him? Get all Dan's apps below, or explore his stack in full: https://toolfinder.co/stacks/dan-koe-- TOOLS USED -- ✨ Kortex (notes & planning): https://toolfinder.co/go/kortex✅ Granola (AI meetings): https://toolfinder.co/go/granola👀 Midjourney (AI images): https://toolfinder.co/go/midjourney📱 Typefully (for social media): https://toolfinder.co/go/typefully 📊 Slack (team chatter): https://toolfinder.co/go/slack🤖 Claude (AI help): https://toolfinder.co/go/claude📚 Zendesk (support desk): https://toolfinder.co/go/zendesk💪🏼 Boostcamp (gym workouts): https://toolfinder.co/go/boostcamp

This week, we share how you can effectively make decisions on whether to move from your project management software as a team or not. This month is sponsored by ClickUp. ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free [here]((http://www.clickup.com/?utm_source=keepproductive&utm_medium=youtube&utm_campaign=sponsor-promo)). Thank you for tuning in, remember come back next week for more.

This week, we're lucky to have Ken Case with us to discuss OmniFocus and OmniGroup's toolkit, also his own tools, productivity values & more This month is sponsored by ClickUp. ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free [here]((http://www.clickup.com/?utm_source=keepproductive&utm_medium=youtube&utm_campaign=sponsor-promo)). Thank you for tuning in, remember come back next week for more. Special Guest: Ken Case.

This week, we uncover whether Roam Research has the potential to take on Evernote to the title of the best note-taking tool in the world. This month is sponsored by ClickUp. ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free [here]((http://www.clickup.com/?utm_source=keepproductive&utm_medium=youtube&utm_campaign=sponsor-promo)). Thank you for tuning in, remember come back next week for more.

This week, we explore the latest news and updates in the productivity space from Trello's new Butler update and dark mode to Zoom's patches to security. This month is sponsored by ClickUp. ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free [here]((http://www.clickup.com/?utm_source=keepproductive&utm_medium=youtube&utm_campaign=sponsor-promo)). Thank you for tuning in, remember come back next week for more.