Ep.1558 - Technology in Pre-construction, Feat. Aaron Kivett

In this episode, Jason is joined by guest Aaron to explore how technology, AI, and smarter pre-construction processes are shaping the future of the construction industry. The conversation dives into one of the most important realities facing the industry today labor shortages and how better planning, digital tools, and automation can help teams build more efficiently with the workforce available. Jason and Aaron discuss why so much of a project's success is determined long before construction begins, during the pre-construction phase.  What you'll learn in this episode: Why the majority of project success is determined during pre-construction. How labor shortages are pushing the industry toward smarter technology adoption. The role AI and digital tools can play in planning and coordination. How better pre-construction reduces problems in the field. Why technology should support workers not replace them. How construction leaders can start preparing for a more tech-enabled future. The discussion highlights a powerful truth: when planning improves, execution becomes dramatically easier. If you like the Elevate Construction podcast, please subscribe for free and you'll never miss an episode.  And if you really like the Elevate Construction podcast, I'd appreciate you telling a friend (Maybe even two 😊). Also, here are links to our YouTube Channels: · Jason Schroeder YouTube Channel: https://www.youtube.com/channel/UC4xpRYvrW5Op5Ckxs4vDGDg  · LeanTakt YouTube Channel: https://www.youtube.com/c/leanTakt · LeanSuper YouTube Channel: https://www.youtube.com/channel/UCzQDevqQP19L4LePuqma3Fg/featured · LeanSurvey YouTube Channel: https://www.youtube.com/channel/UC-Ztn3okFhyB_3p5nmMKnsw

Jason explores a powerful leadership insight he encountered during a trip to Japan: a problem is actually a problem. While many leaders like to frame problems as "opportunities," Jason explains why this mindset can sometimes dilute the urgency needed to solve real issues on construction projects. He shares how both perspectives can be valuable but only when applied correctly. Problems can indeed become opportunities for improvement, but only if teams identify, discuss, and solve them before they impact the work. If problems are ignored, hidden, or delayed, they quickly become serious risks that affect schedules, trade partners, and the wellbeing of workers. What you'll learn in this episode: Why calling every problem an "opportunity" can sometimes reduce urgency. The difference between productive problem-solving and ignoring real issues. How great project teams surface and solve problems early. Why hidden problems create major risks for schedules and trade partners. The importance of building a culture that welcomes problem identification. The Toyota mindset: problems aren't bad failing to see them is. Leadership isn't about avoiding problems. It's about creating systems where problems are quickly exposed and solved. If you like the Elevate Construction podcast, please subscribe for free and you'll never miss an episode.  And if you really like the Elevate Construction podcast, I'd appreciate you telling a friend (Maybe even two 😊). Also, here are links to our YouTube Channels: · Jason Schroeder YouTube Channel: https://www.youtube.com/channel/UC4xpRYvrW5Op5Ckxs4vDGDg  · LeanTakt YouTube Channel: https://www.youtube.com/c/leanTakt · LeanSuper YouTube Channel: https://www.youtube.com/channel/UCzQDevqQP19L4LePuqma3Fg/featured · LeanSurvey YouTube Channel: https://www.youtube.com/channel/UC-Ztn3okFhyB_3p5nmMKnsw

Jason reflects on 10 subtle ways leaders may unintentionally disrespect the people around them and how recognizing these behaviors can dramatically improve leadership and teamwork. Inspired by a social media post that prompted deep self-reflection, Jason walks through common habits like giving unclear instructions, interrupting focused work, setting unrealistic deadlines, leaving problems for others, and assuming people "should already know." Rather than criticizing others, Jason turns the lens inward, sharing personal examples of where he's made these mistakes and how he's actively working to improve through clearer communication, better organization, and stronger leadership systems. What you'll learn in this episode: 10 everyday leadership habits that unintentionally disrespect people. Why unclear instructions create frustration and inefficiency. How interruptions and poor planning hurt team productivity. The impact of disorganization on the people around you. Why leaders must create clarity instead of assuming understanding. How fixing systems, not blaming effort, leads to better results. Respect in leadership isn't just about being polite, it's about creating clarity, removing obstacles, and setting people up to succeed. If you like the Elevate Construction podcast, please subscribe for free and you'll never miss an episode.  And if you really like the Elevate Construction podcast, I'd appreciate you telling a friend (Maybe even two 😊). Also, here are links to our YouTube Channels: · Jason Schroeder YouTube Channel: https://www.youtube.com/channel/UC4xpRYvrW5Op5Ckxs4vDGDg  · LeanTakt YouTube Channel: https://www.youtube.com/c/leanTakt · LeanSuper YouTube Channel: https://www.youtube.com/channel/UCzQDevqQP19L4LePuqma3Fg/featured · LeanSurvey YouTube Channel: https://www.youtube.com/channel/UC-Ztn3okFhyB_3p5nmMKnsw

In this episode, Jason shares an exciting breakthrough in how construction concepts can be taught and understood: using AI-generated images to communicate complex ideas visually. Many lean and construction principles like advanced queuing areas, kitting zones, 5S truck organization, or jobsite logistics are difficult to explain with words alone. But when people see them visually, everything clicks. Jason explains how combining AI image tools with platforms like Canva is helping him create clear visual representations of jobsite systems that once took pages of explanation.  What you'll learn in this episode: Why visual learning dramatically improves understanding on construction projects. How AI-generated images can simplify complex lean concepts. Examples like advanced queuing areas, water spider systems, and jobsite logistics layouts. How combining AI tools with design platforms creates powerful teaching visuals. Why clearer visuals can transform construction training and field communication. How this approach could reshape how future builders learn the craft. If a single image can help a team instantly understand a concept that once took hours to explain… how much faster could our industry learn? If you like the Elevate Construction podcast, please subscribe for free and you'll never miss an episode.  And if you really like the Elevate Construction podcast, I'd appreciate you telling a friend (Maybe even two 😊). Also, here are links to our YouTube Channels: · Jason Schroeder YouTube Channel: https://www.youtube.com/channel/UC4xpRYvrW5Op5Ckxs4vDGDg  · LeanTakt YouTube Channel: https://www.youtube.com/c/leanTakt · LeanSuper YouTube Channel: https://www.youtube.com/channel/UCzQDevqQP19L4LePuqma3Fg/featured · LeanSurvey YouTube Channel: https://www.youtube.com/channel/UC-Ztn3okFhyB_3p5nmMKnsw  

In this episode, Jason tackles a common question in pull planning and project coordination: why do labor counts matter in construction and when do they not? He explores why labor counts are often tracked during pull plans, morning huddles, and planning sessions, yet rarely drive meaningful outcomes for general contractors. Jason breaks down situations where labor counts can influence productivity like adjusting crew composition to meet Takt time or maintaining specialized crew roles in civil work but challenges the industry's habit of overemphasizing them. Instead, he argues that productivity and flow are far more dependent on work being made ready, roadblocks being removed, and the system being properly coordinated. What you'll learn in this episode: Why labor counts are traditionally included in pull planning. When crew composition actually affects productivity. Why general contractors often track labor numbers without gaining real insight. The difference between monitoring manpower and enabling production flow. Why "made-ready work" matters more than crew size. How questioning traditional practices leads to better systems. Are we tracking labor counts because they truly help the project succeed or simply because that's the way construction has always done it? If you like the Elevate Construction podcast, please subscribe for free and you'll never miss an episode.  And if you really like the Elevate Construction podcast, I'd appreciate you telling a friend (Maybe even two 😊). Also, here are links to our YouTube Channels: · Jason Schroeder YouTube Channel: https://www.youtube.com/channel/UC4xpRYvrW5Op5Ckxs4vDGDg  · LeanTakt YouTube Channel: https://www.youtube.com/c/leanTakt · LeanSuper YouTube Channel: https://www.youtube.com/channel/UCzQDevqQP19L4LePuqma3Fg/featured · LeanSurvey YouTube Channel: https://www.youtube.com/channel/UC-Ztn3okFhyB_3p5nmMKnsw

In this episode, Jason delivers a passionate wake-up call to the civil construction industry: large batch roadwork is destroying productivity, wasting money, and disrespecting the public. After driving across multiple states and witnessing miles upon miles of open roadway, idle traffic control, unused K-rail, and inactive work zones, Jason breaks down what he sees as a systemic production failure  not a funding problem, not a labor shortage, but a thinking problem. What you'll learn in this episode: Excessive traffic control rental. Idle equipment and diesel burn. Regrading and rework. Stormwater and erosion costs. Public disruption and safety risk. Workforce dilution across too many fronts. This episode challenges civil contractors to rethink batching, rethink flow, and stop normalizing waste disguised as "how we've always done it." If you like the Elevate Construction podcast, please subscribe for free and you'll never miss an episode.  And if you really like the Elevate Construction podcast, I'd appreciate you telling a friend (Maybe even two 😊). Also, here are links to our YouTube Channels: · Jason Schroeder YouTube Channel: https://www.youtube.com/channel/UC4xpRYvrW5Op5Ckxs4vDGDg  · LeanTakt YouTube Channel: https://www.youtube.com/c/leanTakt · LeanSuper YouTube Channel: https://www.youtube.com/channel/UCzQDevqQP19L4LePuqma3Fg/featured · LeanSurvey YouTube Channel: https://www.youtube.com/channel/UC-Ztn3okFhyB_3p5nmMKnsw

In this episode, Jason shares two breakthrough insights about Takt planning that will change how you see flow forever. Using the analogies of trains and freeways, he explains why some Takt scenarios appear to "slow down" when zones are adjusted and what's really acting as the governor in your system. He also clarifies the difference between wagon-based (single-train) Takt and task-based (multi-train) Takt, showing how both approaches create rhythm in different ways. If you've ever struggled to understand how Takt really works in the field, this episode will make it click. What you'll learn in this episode: What actually limits the speed of your train of trades. How standard space units and standard time units act as system "governors". Why rounding Takt time (like to one day) changes phase duration. The difference between wagon-based and task-based Takt planning. How the train analogy and the freeway analogy both explain flow. Why Takt is about rhythm not forcing everything into identical boxes. Are you trying to force every trade onto the same train or have you built the right freeway for flow? If you like the Elevate Construction podcast, please subscribe for free and you'll never miss an episode.  And if you really like the Elevate Construction podcast, I'd appreciate you telling a friend (Maybe even two 😊). Also, here are links to our YouTube Channels: · Jason Schroeder YouTube Channel: https://www.youtube.com/channel/UC4xpRYvrW5Op5Ckxs4vDGDg  · LeanTakt YouTube Channel: https://www.youtube.com/c/leanTakt · LeanSuper YouTube Channel: https://www.youtube.com/channel/UCzQDevqQP19L4LePuqma3Fg/featured · LeanSurvey YouTube Channel: https://www.youtube.com/channel/UC-Ztn3okFhyB_3p5nmMKnsw  

In this special episode, Jason begins what he calls the "Family Series" stories he hopes will matter not just to the construction industry, but to his own family one day. What started as a frustrated 13-year-old clearing out two and a half acres in the California high desert became the foundation for a lifelong obsession with cleanliness, organization, discipline, and 5S. From grading sand berms and restacking materials to organizing concrete trucks, wiring irrigation pivots in Texas, and eventually embracing lean principles, Jason connects the dots between childhood experience and professional success. What you'll learn in this episode: How a teenage decision shaped a career. The emotional roots of discipline and hard work. Why cleanliness and organization drive performance. Lessons from Japan, Germany, and lean thinking. How 3S and 5S impact mental health and leadership. The hidden connection between approval, work ethic, and growth. This isn't just about cleaning a yard. It's about identity, discipline, and building something that lasts. If you like the Elevate Construction podcast, please subscribe for free and you'll never miss an episode.  And if you really like the Elevate Construction podcast, I'd appreciate you telling a friend (Maybe even two 😊). Also, here are links to our YouTube Channels: · Jason Schroeder YouTube Channel: https://www.youtube.com/channel/UC4xpRYvrW5Op5Ckxs4vDGDg  · LeanTakt YouTube Channel: https://www.youtube.com/c/leanTakt · LeanSuper YouTube Channel: https://www.youtube.com/channel/UCzQDevqQP19L4LePuqma3Fg/featured · LeanSurvey YouTube Channel: https://www.youtube.com/channel/UC-Ztn3okFhyB_3p5nmMKnsw  

In this episode, Jason takes on a sacred cow in construction: project status reports. Jason explains why most monthly status reports fail to drive real improvement. Too often, they become a substitute for going to the gemba, the place where the work actually happens. Leadership reviews numbers from afar, project teams generate reports they don't benefit from, and nothing meaningful changes. But it doesn't have to be that way. What you'll learn in this episode: Why traditional status reports rarely improve performance How reporting can unintentionally disconnect leadership from the field What KPIs actually drive the right behaviors Why Deming's principles matter in executive reporting How to align financial, schedule, and quality indicators with prevention Why executives should review reports on-site not just via email If you're an executive, director, or project leader, this episode will challenge you to rethink how you connect to your projects. If you like the Elevate Construction podcast, please subscribe for free and you'll never miss an episode.  And if you really like the Elevate Construction podcast, I'd appreciate you telling a friend (Maybe even two 😊). Also, here are links to our YouTube Channels: · Jason Schroeder YouTube Channel: https://www.youtube.com/channel/UC4xpRYvrW5Op5Ckxs4vDGDg  · LeanTakt YouTube Channel: https://www.youtube.com/c/leanTakt · LeanSuper YouTube Channel: https://www.youtube.com/channel/UCzQDevqQP19L4LePuqma3Fg/featured · LeanSurvey YouTube Channel: https://www.youtube.com/channel/UC-Ztn3okFhyB_3p5nmMKnsw

In this episode, Jason delivers a powerful message about mindset: reactors vs. preventers. Using lessons from Coach Carter, construction leadership, and even Antarctic exploration, Jason breaks down the dangerous "victim mentality" that shows up in project management blaming design, blaming time, blaming trades, blaming the owner instead of building systems that prevent failure in the first place. He challenges superintendents, project managers, and leaders to stop glorifying job recoveries and crisis fixes and instead build disciplined systems that eliminate the need for them. What you'll learn in this episode: Why reacting is not leadership. How CPM culture reinforces victim behavior. Why prevention is more valuable than heroic recovery. The difference between fixers and builders. How preparation creates control and accountability. Why disciplined pre-construction and weekly planning matter. True builders don't brag about saving a broken project.They build systems so it never breaks in the first place. If you like the Elevate Construction podcast, please subscribe for free and you'll never miss an episode.  And if you really like the Elevate Construction podcast, I'd appreciate you telling a friend (Maybe even two 😊). Also, here are links to our YouTube Channels: · Jason Schroeder YouTube Channel: https://www.youtube.com/channel/UC4xpRYvrW5Op5Ckxs4vDGDg  · LeanTakt YouTube Channel: https://www.youtube.com/c/leanTakt · LeanSuper YouTube Channel: https://www.youtube.com/channel/UCzQDevqQP19L4LePuqma3Fg/featured · LeanSurvey YouTube Channel: https://www.youtube.com/channel/UC-Ztn3okFhyB_3p5nmMKnsw