201 | Wedding Timeline Tips to Plan a Seamless Day (With Real Examples)

Text the Wedding Planning HotlineIn this milestone episode, I’m pulling back the curtain on the tools and tech that keep my wedding planning business running smoothly behind the scenes.From streamlining communication to elevating the client experience, I’m sharing the platforms, systems, and secrets that allow my team to plan with ease and intention. Whether you’re newly engaged or a planner looking to refine your workflows, this episode is filled with tips you can actually use.Links Mentioned in the EpisodeFind the Full Shownotes HereGrab Our Day of Master OrganizerGrab Our Wedding Budget BundleGrab our Ultimate Wedding Planning Checklist Book a 90-minute Clarity Call to get wedding planning help specific to your unique situationVisit the ASK THE PLANNER Wedding Planning Templates ShopConnect with the show!📞 Leave us a Voicemail: (585) 210-9485 (New number!) IG: @asktheplannerpodcastTikTok: @asktheplannerpodcast💻: http://asktheplannerpodcast.com/💌: [email protected]

Text the Wedding Planning HotlineIf there’s one thing that can make or break your wedding day experience, it’s the timeline. It might not be the flashiest part of the planning process, but trust me, a thoughtfully crafted schedule is what turns a chaotic day into a calm, joy-filled celebration.In today’s episode, I’m walking you through how to build a wedding timeline that works—one that gives you room to breathe while making sure everything (and everyone) is exactly where they need to be. We’ll look at real-world scenarios, common mistakes to avoid, and tips for customizing your timeline based on your priorities.Whether you’re just starting your planning journey or knee-deep in logistics, this is an episode you won’t want to miss.Links Mentioned in the EpisodeFind the Full Shownotes HereGrab Our Day of Master OrganizerGrab Our Wedding Budget BundleGrab our Ultimate Wedding Planning Checklist Book a 90-minute Clarity Call to get wedding planning help specific to your unique situationVisit the ASK THE PLANNER Wedding Planning Templates ShopConnect with the show!📞 Leave us a Voicemail: (585) 210-9485 (New number!) IG: @asktheplannerpodcastTikTok: @asktheplannerpodcast💻: http://asktheplannerpodcast.com/💌: [email protected]

Text the Wedding Planning HotlineWhen you’re newly engaged, it’s tempting to dive straight into venue tours and photo-worthy spaces. But your venue decision is about so much more than just aesthetics. It’s the foundation of your entire wedding, and choosing the wrong venue can create a ripple effect of stress, budget challenges, and logistical issues down the line.In today’s episode, I’m sharing the five most common venue selection mistakes I see as a luxury wedding planner—plus how to avoid them so you can book with confidence.Links Mentioned in the EpisodeFind the Full Shownotes HereGrab Our Day of Master OrganizerGrab Our Wedding Budget BundleGrab our Ultimate Wedding Planning Checklist Book a 90-minute Clarity Call to get wedding planning help specific to your unique situationVisit the ASK THE PLANNER Wedding Planning Templates ShopConnect with the show!📞 Leave us a Voicemail: (585) 210-9485 (New number!) IG: @asktheplannerpodcastTikTok: @asktheplannerpodcast💻: http://asktheplannerpodcast.com/💌: [email protected]

Text the Wedding Planning HotlineToday, we’re diving into a rarely discussed but incredibly powerful topic in the wedding industry: public relations and influence. Whether you're growing your brand or dreaming of your first big media feature, this episode is packed with wisdom.We’re joined by Harmony Walton, founder of The Bridal Bar, a global PR powerhouse for luxury event professionals.Links Mentioned in the EpisodeFind the Full Shownotes HereConnect with Bridal Bar on InstagramGrab Our Day of Master OrganizerGrab Our Wedding Budget BundleGrab our Ultimate Wedding Planning Checklist Book a 90-minute Clarity Call to get wedding planning help specific to your unique situationVisit the ASK THE PLANNER Wedding Planning Templates Shop Connect with the show!📞 Leave us a Voicemail: (585) 210-9485 (New number!) IG: @asktheplannerpodcastTikTok: @asktheplannerpodcast💻: http://asktheplannerpodcast.com/💌: [email protected]

Text the Wedding Planning HotlineBringing bold, joyful color into your wedding design doesn’t have to feel chaotic. In this episode, I’m joined by award-winning designer Jove Meyer, whose work is known for its vibrant energy, authenticity, and celebration of inclusion.We’re talking all about how to embrace color with intention, create spaces that truly reflect your personality, and design weddings that leave a lasting impression on your guests. Whether you’re a couple planning your celebration or a wedding pro looking for fresh creative inspiration, this is a colorful conversation you won’t want to miss.Links Mentioned in the EpisodeFind the Full Shownotes HereConnect with Jove Meyer HereGrab Our Day of Master OrganizerGrab Our Wedding Budget BundleGrab our Ultimate Wedding Planning Checklist Book a 90-minute Clarity Call to get wedding planning help specific to your unique situationVisit the ASK THE PLANNER Wedding Planning Templates Shop Connect with the show!📞 Leave us a Voicemail: (585) 210-9485 (New number!) IG: @asktheplannerpodcastTikTok: @asktheplannerpodcast💻: http://asktheplannerpodcast.com/💌: [email protected]

Text the Wedding Planning HotlineYour wedding flowers are so much more than decoration. They set the tone, tell your story, and turn your reception into a space guests will never forget. In this episode, we’re revisiting one of our most-loved conversations: how to choose the perfect flowers for your wedding day. From statement arrangements to subtle details you never knew you needed, I’m sharing insider tips to help you make thoughtful, stylish decisions with total confidence.We’ll cover how to find a floral style that feels authentic to you, what to consider when balancing beauty and budget, and ways to incorporate blooms that make your celebration truly personal. Whether you’ve been dreaming in peonies since childhood or you’re just starting to think about centerpieces, this episode will give you the tools to work with your florist like a pro and create a cohesive, stunning floral design that elevates every moment.If you’re ready to bring your vision to life with a planner who understands your priorities, inquire at verveeventco.com to learn more about working with Verve.Links Mentioned in the EpisodeFind the Full Shownotes HereGrab Our Day of Master OrganizerGrab Our Wedding Budget BundleGrab our Ultimate Wedding Planning Checklist Book a 90-minute Clarity Call to get wedding planning help specific to your unique situationVisit the ASK THE PLANNER Wedding Planning Templates Shop Connect with the show!📞 Leave us a Voicemail: (585) 210-9485 (New number!) IG: @asktheplannerpodcastTikTok: @asktheplannerpodcast💻: http://asktheplannerpodcast.com/💌: [email protected]

Text the Wedding Planning HotlineHey there, loverves! Welcome to the finale of Season 5 — I can’t believe we’re already here. Whether you’ve been tuning in all season or this is your first time listening, I’m so glad you’re here.Today we’re diving into a topic that comes up a lot — especially among newer planners figuring out how to price themselves and couples trying to understand what they’re actually paying for: percentage-based vs. flat-fee pricing. We’re going to break down what each one really means, who each one is best suited for, and how to decide what works best — whether you’re building your planning business or hiring a planner for your wedding.Links Mentioned in the EpisodeFind the Full Shownotes HereGrab Our Day of Master OrganizerGrab Our Wedding Budget BundleGrab our Ultimate Wedding Planning Checklist Book a 90-minute Clarity Call to get wedding planning help specific to your unique situationVisit the ASK THE PLANNER Wedding Planning Templates Shop Connect with the show!📞 Leave us a Voicemail: (585) 210-9485 (New number!) IG: @asktheplannerpodcastTikTok: @asktheplannerpodcast💻: http://asktheplannerpodcast.com/💌: [email protected]

Text the Wedding Planning HotlineToday, we’re diving into the art and strategy behind planning and designing weddings that feel effortlessly beautiful, highly personalized, and truly unforgettable.Whether you’re a couple navigating the wedding planning process or a wedding pro who wants to elevate your services, this conversation covers so much ground—from understanding the difference between a planner and a designer, to what actually sets luxury weddings apart from ultra-luxury ones, and how to build a wedding day team that runs like a well-oiled machine.We’re also tackling some timely topics like how the economy might shape 2025 weddings, what it’s like leading a wedding planning business that operates in both Europe and the US, and what it takes to stay energized through 15-hour event days.If you’ve ever wondered what’s really going on behind the scenes at beautifully executed weddings—or how top planners are adapting and growing in today’s market—you’re in for a treat.Links Mentioned in the EpisodeFind the Full Shownotes HereLearn More About Apricity Event CoFollow Rachel on InstagramGrab Our Day of Master OrganizerGrab Our Wedding Budget BundleGrab our Ultimate Wedding Planning Checklist Book a 90-minute Clarity Call to get wedding planning help specific to your unique situationVisit the ASK THE PLANNER Wedding Planning Templates Shop Connect with the show!📞 Leave us a Voicemail: (585) 210-9485 (New number!) IG: @asktheplannerpodcastTikTok: @asktheplannerpodcast💻: http://asktheplannerpodcast.com/💌: [email protected]

Text the Wedding Planning HotlineToday we’re talking about a few wedding day essentials you might not find on a standard checklist — but trust me, you’re going to want to know about them.Because yes, it’s easy to get wrapped up in the flowers, the seating charts, and the perfect playlist. But what about things like cash tips for vendors? Extra money for welcome bag deliveries? Or travel costs you might not have budgeted for yet?These are the tiny, easy-to-overlook things that can catch couples by surprise — and today, I’m making sure that doesn’t happen to you.Links Mentioned in the EpisodeFind the Full Shownotes HereGrab Our Day of Master OrganizerGrab Our Wedding Budget BundleGrab our Ultimate Wedding Planning Checklist Book a 90-minute Clarity Call to get wedding planning help specific to your unique situationVisit the ASK THE PLANNER Wedding Planning Templates Shop Connect with the show!📞 Leave us a Voicemail: (585) 210-9485 (New number!) IG: @asktheplannerpodcastTikTok: @asktheplannerpodcast💻: http://asktheplannerpodcast.com/💌: [email protected]

Text the Wedding Planning HotlineToday we’re diving deep into the wedding gown shopping experience. From timelines and fittings to budgets, emotions, and expectations, we’re breaking it all down so you feel informed, confident, and excited about saying yes to the dress.I’m joined by Erica Smith, owner of Lovely Bride NYC, one of the most beloved bridal boutiques in the country. She’s here to walk us through what really goes into shopping for a wedding dress during these modern times —from timelines and fittings to budgets, expectations, and everything in between.Links Mentioned in the EpisodeFind the Full Shownotes HereLearn More About Lovely BrideFollow Erica on InstagramGrab Our Day of Master OrganizerGrab Our Wedding Budget BundleGrab our Ultimate Wedding Planning Checklist Book a 90-minute Clarity Call to get wedding planning help specific to your unique situationVisit the ASK THE PLANNER Wedding Planning Templates Shop Connect with the show!📞 Leave us a Voicemail: (585) 210-9485 (New number!) IG: @asktheplannerpodcastTikTok: @asktheplannerpodcast💻: http://asktheplannerpodcast.com/💌: [email protected]