Derby Day Done Right – Behind the Scenes of a 19-Year Legacy

Welcome back to Elevate Your Event! In this episode, Jeff and Elise sit down with Dan Donovan from Stratoscope to unpack the often-overlooked world of event security—and why getting it right is critical for both guest experience and event success.In This Episode:How decades of experience at the Olympics, Formula One Las Vegas, Dreamforce, and other major events shaped Dan’s approach to securityWhy event security isn’t just about safety—it’s about protecting your brand and reputationPractical, budget-friendly steps smaller events can take to improve securityThe critical role of access control, perimeter management, and vetting vendorsWhy communication tools like radios (yes, even at small events!) are a game-changer for safetyWhy It Matters:Security can feel like an afterthought—until something goes wrong. Whether it’s a large-scale festival or a small charity gala, every event has vulnerabilities. This episode explores how thoughtful planning, the right staffing, and simple precautions can reduce risks while keeping the guest experience smooth and welcoming.Key Takeaways:Even small events should consider security as part of the guest experience, not separate from itVisual deterrents like law enforcement presence can dramatically increase peace of mindAccess control, credentials, and staff awareness are your first line of defenseRadios beat text threads every time when quick, coordinated action is neededYou can elevate security and keep the event fun—it's all about balanceFinal Thought:No event is too small to be a target. From lost auction items to major safety risks, proactive security planning protects your guests, your reputation, and your peace of mind. Tune in for real-world advice from someone who’s seen it all—and learn how to make safety a seamless part of your event.Connect with Donovan:https://stratoscope.comhttps://stratosk9.com/https://ingressotek.com/

Welcome back to Elevate Your Event! In this episode, Jeff, Elise, and the Handbid team come together for an insider conversation on what’s coming next for Handbid and the most requested features from clients and the team alike.In This Episode:The top feature requests from Handbid clients—what’s coming and why it mattersHow custom questions for for-sale items can simplify merchandise salesThe demand for scheduled broadcast messages and how they can improve event communicationWhy purchase add-ons for tickets are a game-changer for upsells and guest convenienceSneak peeks into new features: multi-guest lists, DocuSign integration, Stripe Identity, and moreHow Handbid’s redesign and tech upgrades aim to simplify the event experienceBehind-the-scenes chatter on real client use cases and feedbackWhy It Matters:Great technology doesn’t just show up—it evolves through real-world feedback and constant improvement. This episode gives you a transparent look at how the Handbid team listens to users, prioritizes new features, and keeps innovating to make fundraising events smoother, faster, and more successful.Key Takeaways:Scheduled broadcasts, ticket add-ons, and multi-guest lists are all high-priority features in developmentDocuSign and Stripe Identity will help streamline bidder verification and agreement processesHandbid’s upcoming interface updates are focused on usability and guest experienceAI-powered image resizing, customizable emails, and white-label options are enhancing both branding and efficiencyThe team’s philosophy: Solve real problems with smart, intentional feature updatesFinal Thought:Whether you're running a school auction, charity gala, or massive corporate event, the tools you use should work with you—not against you. Stay tuned to hear how Handbid is building the next wave of features to help elevate your event.

Welcome back to Elevate Your Event! In this insightful episode, Jeff is joined once again by Mitch Stein from Chariot to break down the often misunderstood world of donor-advised funds (DAFs). From debunking myths to sharing real-life success stories, they dive into how DAFs can revolutionize giving at your fundraising events—and how the Handbid and Chariot integration makes it easier than ever.In This Episode:What a donor-advised fund (DAF) is and why it’s not just for the ultra-wealthyHow DAF donations compare to credit card donations—spoiler: they’re often 8–10x larger!Why Chariot’s integration with Handbid is a game-changer for simplifying DAF givingCommon DAF donation restrictions (and how to stay compliant at events)Tips for identifying and encouraging DAF donors to support your causeA look ahead to DAF Day on October 9 and what it means for nonprofitsWhy It Matters: DAFs aren’t just a tax tool for major donors—they’re a growing giving vehicle for everyday philanthropists. By making it easier for donors to give through their DAFs, nonprofits can unlock more generous gifts, reduce donor friction, and stay compliant without the paperwork headache.Key Takeaways:DAF users often give to more charities—on average, 12 per year vs. 2 for typical donorsDonors give more when using “set-aside” funds from their DAFs, much like spending a gift cardA smooth, integrated DAF experience can eliminate donor confusion and maximize giftsMaking your EIN easily accessible and talking about DAFs at events can drive engagementFinal Thought: Donor-advised funds don’t have to be intimidating or complex. With the right tools and a little education, you can make DAF giving easy, accessible, and highly impactful for your organization. Tune in to find out how—and why now is the perfect time to get on board.

Welcome back to Elevate Your Event! In this forward-looking episode, Jeff, Elise, and Shania take a deep dive into how mobile app technology can transform the arrival experience at fundraising events.In This Episode:The evolution of mobile and native app technology since the early iPhone days—and why it matters for eventsThe difference between “lean forward” and “lean back” user engagementWhy native apps provide a significantly better guest experience than mobile web solutionsHow features like facial recognition, app clips, and smart check-in systems can streamline entry and reduce linesA look at how technology can help guests pre-register, check in, and even donate with just a gestureWhy It Matters:For many event planners, the arrival experience sets the tone for the entire evening. If guests are stuck in line or fumbling with outdated systems, it can take the energy out of your event before it even begins. This episode explores how to remove friction, improve personalization, and use technology in ways that feel seamless and thoughtful—not invasive.Key Takeaways:Mobile apps give you a level of control and interaction that mobile web simply can’t matchPre-event engagement through apps can eliminate check-in bottlenecksEmerging tools like app clips and facial recognition create fast, secure entry pointsEven donations can be modernized with creative app features—no paddles requiredFinal Thought:If you’re still relying on basic check-in tools and printed guest lists, it might be time to elevate your arrival experience. Tune in for a fresh take on what’s possible when tech works with you, not around you.

Starting a nonprofit can feel like standing at the edge of a cliff with a parachute you’ve never packed. In this episode, Jeff, Inga, and Mark sit down with Matt Stockman to unpack his six-part framework—the Nonprofit Launch Plan—that helps emerging nonprofits go from overwhelmed to organized. What You’ll Learn:Why most nonprofit founders are driven by mission, but held back by a lack of structure.The six critical areas every nonprofit must address to thrive: development, leadership, operations, finances, marketing, and programs.How to craft a mission statement that’s clear, confident, and actually useful (not just pretty words on paper).Fundraising 101: The five elements of a successful ask—from the problem to the call to action.Why board composition matters and how to choose members who push your org forward (not just nod along).The truth about events: how great guest experiences drive revenue—and why not all tech is created equal.Matt’s Big Takeaway: The difference between a nonprofit that survives and one that thrives often lies in having a simple, flexible framework and the courage to stick to it.Connect with Matt:Email: [email protected]: nonprofitlaunchplan.comHosts: Jeff Porter, Inga Weiss, and MarkPresented by: Handbid Subscribe on Apple Podcasts, Spotify, or YouTube and never miss an episode!

In this fun and candid episode, Mark, Elise, and Jeff recap Handbid’s 19th annual Derby Fundraiser, highlighting what went well, what could be improved, and how they continue to elevate their signature event each year. From logistical tweaks to food upgrades, the team walks us through the behind-the-scenes moments that made this year’s Derby Day a hit.Episode Highlights:New Betting Software: Handbid rewrote its betting software from scratch, creating a smoother, faster experience for guests.Elevated Food and Drinks: Coast to Coast catering returned with delicious bites, while Rocker Spirits and Breckenridge Brewery kept the drinks flowing.Event Layout Improvements: New seating arrangements and reconfigured fire pits improved flow and comfort for attendees.Tech Hiccups: A moment of panic struck when NBC’s livestream of the Kentucky Derby briefly went down – hear how the team handled it.Community Feedback: Discover what guests loved and what they suggested for next year, including more shade, better table placement, and more diverse auction items.Musical Performances: Mitch Rossell, a Garth Brooks collaborator, headlined the event, impressing attendees with top-tier country tunes. Tune in now to hear how Handbid continues to refine and elevate their events, ensuring every year is better than the last!

In this episode of Elevate Your Event, we’re joined by Kimberly Tittle, Executive Director of 15|40 Productions, who brings over two decades of expertise in crafting unforgettable events. Kimberly dives deep into what it really takes to elevate guest experiences—from arrival to farewell. She shares how a thoughtful blend of technology and human connection can make or break an event, and why guest comfort should always be center stage.We also explore the unique dynamics of balancing celebrity privacy with charitable engagement, adding interactive elements that leave lasting impressions, and the behind-the-scenes magic of coordinating teams and volunteers. Kimberly highlights the irreplaceable value of professional event planners in pulling all the pieces together and delivering events that guests won’t stop talking about.Top Takeaways:Events should align with organizational goals and guest expectations.A seamless guest experience builds community, comfort, and awareness.The arrival moment sets the tone—clear signage and direction matter.Tech enhances events when it’s intuitive and non-intrusive.Balance is everything: celebrity privacy vs. engagement, innovation vs. comfort.Know your audience’s tech tolerance before going high-tech.Experiential and interactive elements boost engagement and fundraising.Strong teams, clear communication, and organized volunteers make the magic happen.Pro event planners keep logistics smooth so the mission stays front and center.In-house skills can stretch budgets and simplify execution.

This episode flips the script. No guests. No panels. Just Jeff and Mark diving deep into the history and evolution of one of Denver’s most unique fundraising events: Derby Day at Fiddler’s Green. What started as a backyard party nearly two decades ago is now a full-blown, high-end experience with fire pits, LED screens, custom cocktails, and serious fundraising power.Jeff shares how the event has grown, what they’ve learned (sometimes the hard way), and why creating a memorable experience is the key to fundraising success. From ditching stuffy venues to selling $5K fire pit tables and booking Nashville acts—this is a masterclass in bold moves and thoughtful planning.What You’ll Learn:How to elevate your event year after year—without losing your audienceThe art of risk: investing in experience to drive revenueCreative sponsorship strategies and how cold calls could pay offWhy guest experience matters more than spreadsheetsThe surprising ROI of outdoor furniture and fire pitsLinks & Mentions:Event info: DerbyDenver.com Whether you’re planning your first gala or your 20th, this episode is packed with practical ideas, honest insights, and a few laughs along the way.

In this episode, our guest Graeme Watt introduces the Strategic Inevitability Framework—a powerful tool designed to help nonprofits bring clarity, focus, and follow-through to their strategic plans. Graeme shares why it’s crucial to set clear goals, build accountability, and focus on fewer, high-impact actions to drive meaningful progress.He also dives into the importance of celebrating wins, co-creating plans with your team, and visualizing success with exercises like the “Champagne Moment.” From adapting during execution to breaking free from outdated practices, Graeme offers practical insights and tools to help organizations not just plan, but thrive.🎧 Tune in to learn: • Clarify goals with a focused, strategic framework. • Prioritize fewer, high-impact activities for better results. • Build accountability through regular check-ins and clear execution plans. • Use a 12-month roadmap to guide action and maintain momentum. • Embrace essentialism and flexibility to stay on track. • Co-create plans to boost team commitment and ownership. • Celebrate wins to sustain energy and progress. • Align event planning with strategic goals. • Strong execution often matters more than novel ideas.🔗 Links & Resources:Instagram: @anthemcreativeFacebook: https://www.facebook.com/anthemcreative/LinkedIn: https://www.linkedin.com/in/wattgraeme/If you enjoyed this episode, leave us a review and share it with a fellow fundraiser! 🚀💡 Connect with Handbid:📍 Website📍 Instagram📍 LinkedInListen, rate, and subscribe!Apple PodcastsSpotifyGoogle Podcasts

In this episode of Elevate Your Event, we sit down with Scott Dishong, CEO of Make-A-Wish Colorado, to explore how his team brings hope and joy to children with critical illnesses. From unique wishes (like a robotic dragon!) to the massive impact of student-led fundraising, Scott shares insights into what makes Make-A-Wish so special.We also dive into fundraising strategies, including how Make-A-Wish Colorado transformed their traditional gala into Whiskey, Wine & Wishes—a high-energy, concert-style event that engages new donors while keeping longtime supporters excited. Plus, Scott shares leadership lessons and the key to building strong teams and relationships in the nonprofit world.🎧 Tune in to learn:✔️ How Make-A-Wish Colorado grants 380+ wishes per year✔️ The impact of student-led fundraising & Wish Week✔️ Why events are still a powerful donor engagement tool✔️ How to turn a gala into an unforgettable experience✔️ Scott’s top advice for nonprofit leaders🔗 Links & Resources:Connect with Scott: https://www.linkedin.com/in/scottdishong/ Learn more about Make-A-Wish Colorado: www.colorado.wish.orgFacebook: https://www.facebook.com/WishColorado/Instagram: https://www.instagram.com/wishcolorado/ LinkedIn: https://www.linkedin.com/company/wishcolorado/If you enjoyed this episode, leave us a review and share it with a fellow fundraiser! 🚀💡 Connect with Handbid:📍 Website📍 Instagram📍 LinkedInListen, rate, and subscribe!Apple PodcastsSpotifyGoogle Podcasts