Ep. 289 Paperwork Perfection: The Checklist to Organize Your Pilot Documents for Success

When the interview invite finally lands in your inbox, excitement quickly turns into stress: “What documents do I actually need to bring?” In this episode, Nik Fialka walks you step-by-step through the essential paperwork you’ll need to secure your dream airline job. From licenses and logbooks to transcripts, background checks, and even the dreaded FCC permit, Nik breaks it all down so you can show up fully prepared and stress-free. What You’ll Learn in This Episode: Why your pilot certificates, type ratings, and medical need to be neatly organized. The logbook mistakes that can cost you a job—and how to make yours stand out. How to handle education transcripts, sealed records, and training documents.  Tips for navigating background checks, military service paperwork, and driver history. Pro interview prep hacks: checklists, accordion folders, backups, and labeling. Key Takeaways: Start early—some documents can take weeks or months to acquire. Always bring originals plus extra copies. Organize your paperwork so the interviewers can quickly find what they need. Never underestimate the value of attention to detail—it can make or break your chances. Protect your logbooks like gold, and always keep a digital/printed backup. Show up to your airline interview with confidence—because when your documents are squared away, the only thing left to prove is how ready you are for pushback. CONNECT WITH US Are you ready to take your preparation to the next level? Don’t wait until it’s too late. Use the promo code “R4P2025” and save 10% on all our services. Check us out at www.spitfireelite.com! If you want to recommend someone to guest on the show, email Nik at [email protected], and if you need a professional pilot resume, go to www.spitfireelite.com/podcast/ for FREE templates! SPONSOR Are you a pilot just coming out of the military and looking for the perfect second home for your family? Look no further! Reach out to Marty and his team by visiting www.tridenthomeloans.com to get the best VA loans available anywhere in the US. Be ready for takeoff anytime with 3D-stretch, stain-repellent, and wrinkle-free aviation uniforms by Flight Uniforms. Just go to www.flightuniform.com and type the code SPITFIREPOD20 to get a special 20% discount on your first order. #Aviation #AviationCareers #aviationcrew #AviationJobs #AviationLeadership #AviationEducation #AviationOpportunities #AviationPodcast #AirlinePilot #AirlineJobs #AirlineInterviewPrep #flying #flyingtips #PilotDevelopment #PilotFinance #pilotcareer #pilottips #pilotcareertips #PilotExperience #pilotcaptain #PilotTraining #PilotSuccess #pilotpodcast #PilotPreparation #Pilotrecruitment #flightschool #aviationschool #pilotcareer #pilotlife #pilot

In this episode Nik welcomes back Marty Medve, Delta Captain and President/CEO of Trident Home Loans. Marty shares his incredible journey of recovering from a serious eye injury, regaining his FAA medical, and returning to the flight deck—all while running one of the top VA lenders in the nation. Nik and Marty dive into the unique challenges pilots face when navigating mortgages and refinancing. From understanding the timing of rate drops to avoiding costly mistakes when buying your first “forever” home, Marty explains why having a team that truly understands pilot pay and career paths makes all the difference. What You’ll Learn in This Episode: Marty’s inspiring story of overcoming medical setbacks to return to international flying at Delta Why interest rates are trending down—and what that means for pilots looking to buy or refinance The biggest mistakes new airline pilots make when buying their first home How Trident Home Loans helps pilots refinance at no cost—again and again—as rates continue to drop Why working with a lender who understands pilot pay and career progression can save you from major financial headaches The unique ways Trident supports the aviation and military community through sponsorships and outreach Whether you’re just starting your airline career or looking to refinance your fifth property, this episode gives you the tools and insider perspective you need to make smarter financial moves as a pilot. Resources & Links: Connect with Marty and the Trident Home Loans team: TridentHomeLoans.com Email Marty directly: [email protected] Download Nik’s free pilot resume template: spitfireelite.com/podcast CONNECT WITH US Are you ready to take your preparation to the next level? Don’t wait until it’s too late. Use the promo code “R4P2025” and save 10% on all our services. Check us out at www.spitfireelite.com! If you want to recommend someone to guest on the show, email Nik at [email protected], and if you need a professional pilot resume, go to www.spitfireelite.com/podcast/ for FREE templates! SPONSOR Are you a pilot just coming out of the military and looking for the perfect second home for your family? Look no further! Reach out to Marty and his team by visiting www.tridenthomeloans.com to get the best VA loans available anywhere in the US. Be ready for takeoff anytime with 3D-stretch, stain-repellent, and wrinkle-free aviation uniforms by Flight Uniforms. Just go to www.flightuniform.com and type the code SPITFIREPOD20 to get a special 20% discount on your first order. #Aviation #AviationCareers #aviationcrew #AviationJobs #AviationLeadership #AviationEducation #AviationOpportunities #AviationPodcast #AirlinePilot #AirlineJobs #AirlineInterviewPrep #flying #flyingtips #PilotDevelopment #PilotFinance #pilotcareer #pilottips #pilotcareertips #PilotExperience #pilotcaptain #PilotTraining #PilotSuccess #pilotpodcast #PilotPreparation #Pilotrecruitment #flightschool #aviationschool #pilotcareer #pilotlife #pilot

If you’re on the path to the airlines, there’s a good chance you’ll face an assessment test along the way. These tests aren’t just about checking your flying ability—they’re designed to measure traits like decision-making, teamwork, and stress tolerance. In today’s solo episode, Nik dives into what pilots need to know before sitting down for one of these crucial assessments. What You’ll Learn in this Episode: Why major airlines use assessment tests and what they’re really looking for The different types of assessments at United, Delta, American, and Frontier The Hogan Personality Inventory (United) and its “Big Five” traits Delta’s mix of AON (cut-E) gamified tests and the MMPI deep-dive personality inventory American Airlines’ skill and personality assessments Frontier’s OutMatch assessment and cognitive testing Practical tips to prepare: practice strategies, environment setup, and mindset What to avoid when answering personality-based questions (like extremes or blind obedience) Free (and paid) resources for practice and prep Pro Tips from Nik: Practice using free resources like Pilotest.com Take your assessment in a quiet, stable internet environment Use a laptop and mouse instead of a tablet Dress professionally if video monitoring is required—set yourself apart Be honest, consistent, and professional in personality tests—don’t try to “game” them At the end of the day, whether you’re headed to a regional or shooting straight for a major, these tests aren’t just boxes to check—they’re your chance to show the airlines you’re the pilot they want on their team.  CONNECT WITH US Are you ready to take your preparation to the next level? Don’t wait until it’s too late. Use the promo code “R4P2025” and save 10% on all our services. Check us out at www.spitfireelite.com! If you want to recommend someone to guest on the show, email Nik at [email protected], and if you need a professional pilot resume, go to www.spitfireelite.com/podcast/ for FREE templates! SPONSOR Are you a pilot just coming out of the military and looking for the perfect second home for your family? Look no further! Reach out to Marty and his team by visiting www.tridenthomeloans.com to get the best VA loans available anywhere in the US. Be ready for takeoff anytime with 3D-stretch, stain-repellent, and wrinkle-free aviation uniforms by Flight Uniforms. Just go to www.flightuniform.com and type the code SPITFIREPOD20 to get a special 20% discount on your first order. #Aviation #AviationCareers #aviationcrew #AviationJobs #AviationLeadership #AviationEducation #AviationOpportunities #AviationPodcast #AirlinePilot #AirlineJobs #AirlineInterviewPrep #flying #flyingtips #PilotDevelopment #PilotFinance #pilotcareer #pilottips #pilotcareertips #PilotExperience #pilotcaptain #PilotTraining #PilotSuccess #pilotpodcast #PilotPreparation #Pilotrecruitment #flightschool #aviationschool #pilotcareer #pilotlife #pilot

This week, Nik sits down with his friend Man Phung for a two-part conversation that’s as real as it gets. Man’s path through aviation is full of twists, setbacks, and victories—and at the heart of it all is a powerful message: don’t quit. Man fell in love with aviation as a kid in Hawaii, saving money as a teenager to earn most of his ratings before he even turned 18. But when the money ran out, he stepped away from flying for nearly two decades, building a successful career in sales and business. Then, during the hiring boom, Man reignited his aviation dream—buying his own airplane, building hours, and grinding through training while balancing family and work life. Along the way, there were engine failures, an off-airport landing, multiple checkride failures, and plenty of moments where it would have been easier to give up. Instead, Man doubled down, gave himself grace, and kept pushing forward. In this conversation, you’ll hear: How a discovery flight in Honolulu lit the spark for Man’s aviation dream The realities of training as a teenager with limited resources Why he stepped away from flying for 20 years—and what brought him back What it takes to buy your own airplane to build time (including smart financial strategies) The story of surviving an engine failure and off-airport landing Lessons learned from failed checkrides and the power of slowing down Why persistence, patience, and tenacity are the real keys to a long aviation career Man’s story is a reminder that aviation isn’t just about flying airplanes—it’s about resilience. Whether you’re a young pilot just starting out or a career-changer chasing your second chance, this episode will inspire you to stick with it, no matter what comes your way. CONNECT WITH US Are you ready to take your preparation to the next level? Don’t wait until it’s too late. Use the promo code “R4P2025” and save 10% on all our services. Check us out at www.spitfireelite.com! If you want to recommend someone to guest on the show, email Nik at [email protected], and if you need a professional pilot resume, go to www.spitfireelite.com/podcast/ for FREE templates! SPONSOR Are you a pilot just coming out of the military and looking for the perfect second home for your family? Look no further! Reach out to Marty and his team by visiting www.tridenthomeloans.com to get the best VA loans available anywhere in the US. Be ready for takeoff anytime with 3D-stretch, stain-repellent, and wrinkle-free aviation uniforms by Flight Uniforms. Just go to www.flightuniform.com and type the code SPITFIREPOD20 to get a special 20% discount on your first order. #Aviation #AviationCareers #aviationcrew #AviationJobs #AviationLeadership #AviationEducation #AviationOpportunities #AviationPodcast #AirlinePilot #AirlineJobs #AirlineInterviewPrep #flying #flyingtips #PilotDevelopment #PilotFinance #pilotcareer #pilottips #pilotcareertips #PilotExperience #pilotcaptain #PilotTraining #PilotSuccess #pilotpodcast #PilotPreparation #Pilotrecruitment #flightschool #aviationschool #pilotcareer #pilotlife #pilot

Every pilot dreams of that moment when the wheels lift off, the earth falls away, and the sky becomes home. But when it comes to landing your dream aviation job, skill in the cockpit isn’t enough — it takes strategy on the ground. In this episode, Nik breaks down the art of the pilot resume. After reviewing more than a thousand real pilot resumes, he shares the top mistakes he sees and the top 10 tips to help you stand out. From formatting to flight hours, leadership to community service, Nik walks you through what works, what doesn’t, and how to make your one-page resume a ticket to the right seat. Whether you’re just out of flight school, moving up from regional, or coming off a military career, this episode gives you the tools to build a professional, polished resume that recruiters will notice. What You’ll Learn: Why a clean, one-page resume is a must for pilots How to format certifications, flight time, and professional experience The power of action verbs to highlight leadership and safety Common mistakes to avoid — from flashy designs to AI-generated resumes How achievements and community service can set you apart Top 10 Resume Tips Nik Covers: Keep it one page Personal info — full name, clean email, no call signs Skip the objective statement Certifications & ratings Flight time — bold the essentials (Total, PIC, Turbine) Professional experience — consistent formatting, clear dates Emphasize leadership, safety, CRM Use action verbs (developed, led, implemented) Trim down long military careers without losing impact Show community involvement & achievements CONNECT WITH US Are you ready to take your preparation to the next level? Don’t wait until it’s too late. Use the promo code “R4P2025” and save 10% on all our services. Check us out at www.spitfireelite.com! If you want to recommend someone to guest on the show, email Nik at [email protected], and if you need a professional pilot resume, go to www.spitfireelite.com/podcast/ for FREE templates! SPONSOR Are you a pilot just coming out of the military and looking for the perfect second home for your family? Look no further! Reach out to Marty and his team by visiting www.tridenthomeloans.com to get the best VA loans available anywhere in the US. Be ready for takeoff anytime with 3D-stretch, stain-repellent, and wrinkle-free aviation uniforms by Flight Uniforms. Just go to www.flightuniform.com and type the code SPITFIREPOD20 to get a special 20% discount on your first order. #Aviation #AviationCareers #aviationcrew #AviationJobs #AviationLeadership #AviationEducation #AviationOpportunities #AviationPodcast #AirlinePilot #AirlineJobs #AirlineInterviewPrep #inspiration #inspirational #flying #flyingtips #motivation #motivational #PilotDevelopment #PilotFinance #pilotcareer #pilottips #pilotcareertips #PilotExperience #pilotcaptain #PilotTraining #PilotSuccess #pilotpodcast #PilotPreparation #Pilotrecruitment #flightschool #aviationschool #pilotcareer #pilotlife #pilot

In this episode, Nik sits down with Michael Nixon, a flight attendant who is now preparing to begin his flight training to become a pilot. Michael’s path hasn’t been traditional—private security, marina work, a serious injury, and eventually the cabin—all of it shaped his drive to move toward the cockpit. Aviation is built on diverse backgrounds—military, civilian, international, first-generation pilots, flight attendants, engineers, and everything in between. Michael’s story shows how these different paths come together to create the industry as it is today: dynamic, resilient, and deeply human. From mentorship and outreach, to the challenges of commuting, to the teamwork between pilots and flight attendants, this conversation shines a light on what makes aviation both demanding and rewarding. Whether you’re just starting out or decades in, you’ll find something here to inspire and encourage you. What You'll Learn in This Episode: Michael’s unique path from private security and marina work to becoming a flight attendant and aspiring pilot How a fractured femur led to a turning point in his life and opened the door to aviation Why representation and diversity in the cockpit matter, and how OBAP helps create opportunity The role of mentorship—both receiving it and paying it forward to the next generation Insights on financing flight training and choosing the right program, including Michael’s plans with Sling Pilot Academy Nick’s insider advice on making the most of aviation conventions like OBAP: networking, volunteering, and building long-term professional relationships The truth about commuting: crash pads, lost days, and why living close to base can save your career and your sanity How pilots and flight attendants can better understand each other’s roles—and why teamwork between the cockpit and cabin makes every flight stronger Key Takeaway: Mentorship changes lives: seek it, embrace it, and pass it on!  CONNECT WITH US Are you ready to take your preparation to the next level? Don’t wait until it’s too late. Use the promo code “R4P2025” and save 10% on all our services. Check us out at www.spitfireelite.com! If you want to recommend someone to guest on the show, email Nik at [email protected], and if you need a professional pilot resume, go to www.spitfireelite.com/podcast/ for FREE templates! SPONSOR Are you a pilot just coming out of the military and looking for the perfect second home for your family? Look no further! Reach out to Marty and his team by visiting www.tridenthomeloans.com to get the best VA loans available anywhere in the US. Be ready for takeoff anytime with 3D-stretch, stain-repellent, and wrinkle-free aviation uniforms by Flight Uniforms. Just go to www.flightuniform.com and type the code SPITFIREPOD20 to get a special 20% discount on your first order. #Aviation #AviationCareers #aviationcrew #AviationJobs #AviationLeadership #AviationEducation #AviationOpportunities #AviationPodcast #AirlinePilot #AirlineJobs #AirlineInterviewPrep #flying #flyingtips #PilotDevelopment #PilotFinance #pilotcareer #pilottips #pilotcareertips #PilotExperience #pilotcaptain #PilotTraining #PilotSuccess #pilotpodcast #PilotPreparation #Pilotrecruitment #flightschool #aviationschool #pilotcareer #pilotlife #pilot

Welcome back, pilots! Today, Nik is flying solo and diving deep into one of the most powerful qualities a pilot — or any leader — can have: GRIT. This episode unpacks why grit matters more than raw talent, how perseverance beats perfection, and what it takes to keep pushing when the skies get turbulent. From chair-flying one more rep to sending that next application, grit is the force that keeps you moving forward when everything else says quit. Nik walks through: What grit really is — passion + perseverance toward long-term goals Why resilience matters — bouncing back after setbacks and failures The power of consistency — showing up every day, even when motivation fades Why adversity builds better pilots — strong captains are forged in storms, not calm skies Practical ways to build grit — study more, train harder, stay disciplined If you’re training, interviewing, or grinding through the long days in aviation, this episode is your reminder to stay the course. Easy flights don’t make you a great pilot. Grit does. CONNECT WITH US Are you ready to take your preparation to the next level? Don’t wait until it’s too late. Use the promo code “R4P2025” and save 10% on all our services. Check us out at www.spitfireelite.com! If you want to recommend someone to guest on the show, email Nik at [email protected], and if you need a professional pilot resume, go to www.spitfireelite.com/podcast/ for FREE templates! SPONSOR Are you a pilot just coming out of the military and looking for the perfect second home for your family? Look no further! Reach out to Marty and his team by visiting www.tridenthomeloans.com to get the best VA loans available anywhere in the US. Be ready for takeoff anytime with 3D-stretch, stain-repellent, and wrinkle-free aviation uniforms by Flight Uniforms. Just go to www.flightuniform.com and type the code SPITFIREPOD20 to get a special 20% discount on your first order. #Aviation #AviationCareers #aviationcrew #AviationJobs #AviationLeadership #AviationEducation #AviationOpportunities #AviationPodcast #AirlinePilot #AirlineJobs #AirlineInterviewPrep #inspiration #inspirational #flying #flyingtips #motivation #motivational #PilotDevelopment #PilotFinance #pilotcareer #pilottips #pilotcareertips #PilotExperience #pilotcaptain #PilotTraining #PilotSuccess #pilotpodcast #PilotPreparation #Pilotrecruitment #flightschool #aviationschool #pilotcareer #pilotlife #pilot

What happens when the unthinkable happens—and you crash an aircraft? For most pilots, it’s the nightmare scenario we hope we’ll never face. But for CDR AJ Edwards, U.S. Navy, it became reality. In this special extended episode, AJ takes us through the full journey: from the day of his helicopter mishap, to the intense investigations that followed, and ultimately, to how he rebuilt both his career and his confidence. Here’s what you’ll hear in this episode: The Mishap – A 2015 training flight that ended in a helicopter rollover. The Process – How military safety and FNAEB investigations unfold. The Verdict – The Admiral’s decision: probation and loss of quals. The Comeback – Rebuilding trust, confidence, and a flying career. The Lesson – AJ’s advice for pilots facing mishap investigations. This conversation is raw, real, and packed with insight into one of the most stressful processes a pilot can go through. Whether you’re military or civilian, there’s wisdom here for anyone who straps into the cockpit. 👉 If you know a pilot going through the aftermath of a mishap, share this episode with them. It might just give them the roadmap they need. CONNECT WITH US Are you ready to take your preparation to the next level? Don’t wait until it’s too late. Use the promo code “R4P2025” and save 10% on all our services. Check us out at www.spitfireelite.com! If you want to recommend someone to guest on the show, email Nik at [email protected], and if you need a professional pilot resume, go to www.spitfireelite.com/podcast/ for FREE templates! SPONSOR Are you a pilot just coming out of the military and looking for the perfect second home for your family? Look no further! Reach out to Marty and his team by visiting www.tridenthomeloans.com to get the best VA loans available anywhere in the US. Be ready for takeoff anytime with 3D-stretch, stain-repellent, and wrinkle-free aviation uniforms by Flight Uniforms. Just go to www.flightuniform.com and type the code SPITFIREPOD20 to get a special 20% discount on your first order. #Aviation #AviationCareers #aviationcrew #AviationJobs #AviationLeadership #AviationEducation #AviationOpportunities #AviationPodcast #AirlinePilot #AirlineJobs #AirlineInterviewPrep #flying #flyingtips #PilotDevelopment #PilotFinance #pilotcareer #pilottips #pilotcareertips #PilotExperience #pilotcaptain #PilotTraining #PilotSuccess #pilotpodcast #PilotPreparation #Pilotrecruitment #flightschool #aviationschool #pilotcareer #pilotlife #pilot

In this solo episode, Nik shifts the focus from flying skills to life outside the cockpit. Too often, pilots struggle when asked to share something about themselves beyond aviation. Nik breaks down why that matters and how those personal stories can strengthen connections during meet-and-greets, interviews, and in the crew room. He walks through eight areas you can draw from—like community involvement, teamwork, hobbies, family, and continued learning—to help you show up as a well-rounded, authentic candidate. Whether you’re preparing for an interview or just looking to grow as a leader, this episode reminds you that being an excellent pilot is only part of the story. Who you are outside of flying is just as important. What You’ll Learn: Why recruiters and interviewers ask about life beyond aviation Eight non-aviation topics you can share with confidence How community involvement and volunteering show leadership Ways to highlight teamwork, hobbies, and unique interests How to talk about family, cultural awareness, and personal growth The importance of continued learning and curiosity How to practice and articulate your story so it feels authentic CONNECT WITH US Are you ready to take your preparation to the next level? Don’t wait until it’s too late. Use the promo code “R4P2025” and save 10% on all our services. Check us out at www.spitfireelite.com! If you want to recommend someone to guest on the show, email Nik at [email protected], and if you need a professional pilot resume, go to www.spitfireelite.com/podcast/ for FREE templates! SPONSOR Are you a pilot just coming out of the military and looking for the perfect second home for your family? Look no further! Reach out to Marty and his team by visiting www.tridenthomeloans.com to get the best VA loans available anywhere in the US. Be ready for takeoff anytime with 3D-stretch, stain-repellent, and wrinkle-free aviation uniforms by Flight Uniforms. Just go to www.flightuniform.com and type the code SPITFIREPOD20 to get a special 20% discount on your first order. #Aviation #AviationCareers #aviationcrew #AviationJobs #AviationLeadership #AviationEducation #AviationOpportunities #AviationPodcast #AirlinePilot #AirlineJobs #AirlineInterviewPrep #flying #flyingtips #PilotDevelopment #PilotFinance #pilotcareer #pilottips #pilotcareertips #PilotExperience #pilotcaptain #PilotTraining #PilotSuccess #pilotpodcast #PilotPreparation #Pilotrecruitment #flightschool #aviationschool #pilotcareer #pilotlife #pilot

In this episode, Nik sits down with Air Force pilot Jared Butler, who shares his remarkable journey from flying in the backcountry of Idaho to operating the AC-130 gunship with Air Force Special Operations Command. Jared recounts high-stakes moments, including helping locate injured firefighters using low-altitude search patterns and riding out a sudden snowstorm at a one-way mountain airstrip. He also offers an inside look at the AC-130’s unique mission and the high level of crew coordination and precision required to support special operations on the ground. As he prepares for retirement, Jared reflects on the challenges of leaving military life behind and shares his hopes for a future in commercial aviation. What You'll Learn: The unique challenges of flying aircraft in the backcountry The structure and mission of the AC-130 gunship in special operations Behind-the-scenes insight into crew dynamics, radio comms, and target coordination on high-stakes missions Why Crew Resource Management (CRM) is essential in both military and civilian aviation Reflections on military retirement, finding post-service purpose, and balancing career with family Practical considerations for transitioning from military flying to Part 121, fractional, or ACMI carriers CONNECT WITH US Are you ready to take your preparation to the next level? Don’t wait until it’s too late. Use the promo code “R4P2025” and save 10% on all our services. Check us out at www.spitfireelite.com! If you want to recommend someone to guest on the show, email Nik at [email protected], and if you need a professional pilot resume, go to www.spitfireelite.com/podcast/ for FREE templates! SPONSOR Are you a pilot just coming out of the military and looking for the perfect second home for your family? Look no further! Reach out to Marty and his team by visiting www.tridenthomeloans.com to get the best VA loans available anywhere in the US. Be ready for takeoff anytime with 3D-stretch, stain-repellent, and wrinkle-free aviation uniforms by Flight Uniforms. Just go to www.flightuniform.com and type the code SPITFIREPOD20 to get a special 20% discount on your first order. #Aviation #AviationCareers #aviationcrew #AviationJobs #AviationLeadership #AviationEducation #AviationOpportunities #AviationPodcast #AirlinePilot #AirlineJobs #AirlineInterviewPrep #flying #flyingtips #PilotDevelopment #PilotFinance #pilotcareer #pilottips #pilotcareertips #PilotExperience #pilotcaptain #PilotTraining #PilotSuccess #pilotpodcast #PilotPreparation #Pilotrecruitment #flightschool #aviationschool #pilotcareer #pilotlife #pilot