346 Centralizing Capture

How do you actually forecast how much work you can get done in a week? Ray brought us this one, and we dug into building buffer for the unexpected, using milestones and monthly reviews to see further out, and leaning on tools like Gantt charts and defer dates to keep our systems honest. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Transitions are everywhere, and most of them are not on the calendar. In this episode we dig into the ones that repeat every year, like back-to-school and fiscal year-end, plus the ones that just show up, like onboarding a new hire or planning a move. We even get into end-of-life planning with the Nokbox, and how a GTD® system keeps it all manageable. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

So much comes at us all day, emails, chats, screenshots, sticky notes, that keeping capture centralized can feel like a full-time job. In this episode we dig into how we each corral our inboxes down to a manageable few, and the automations (think Hazel, IFTTT, LaunchBar, and Krisp) that move things along without adding more thinking to our day. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Coming back is hard. Michelle's COVID brain fog sparked this one, and we dive into jumping back into GTD® after time away, whether that's a sick week, a vacation, or falling off the wagon entirely. We share tricks for taming the email backlog, doing a mind sweep, setting up out-of-office rules, and leaning into your GTD® strengths instead of your weaknesses. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Overwhelm happens to all of us. This episode we dig into what to do when everything feels like it's on fire at once: overflowing inboxes, taking on work that isn't ours, and why your GTD® system (not you) should be the thing absorbing the chaos. We talk prioritization, the WOOP framework, and giving yourself a real reward for getting through the crunch. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

What does GTD® really look like on a messy, real-life day? In this episode we get honest about the ebbs and flows, the pull to reorganize your whole system when things get crazy, and why reprocessing your stuff (rather than rebuilding it) is usually what actually helps. Some great insights that might help tweak your own system. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

What holds us back from actually doing the work, even when we know we're working on the right things? Christine brought us this one, and we dug into the four blockers that derail us, building buffer into the week, time tracking as a wake-up call, and giving ourselves grace when the day falls apart. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

How do you keep your digital reference straight when some projects are just you and others involve a whole team? John brought us this one, and we dug into where reference should live, the hard lines between project and general reference, and how to keep everyone in the loop without doing the work twice. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Life's big changes can sometimes throw you for a loop. Luckily, GTD® can help us manage life's changes with a little (or a lot) more ease. In this episode we look at this and share some of our favorite tips. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

This episode, we dive into the unique challenges that arise when applying GTD in team settings. How do you stay organized when your outcomes depend on others? We explore strategies for better communication, accountability, and shared focus. With David Allen and Edward Lamont's book Team: Getting Things Done with Others, we discuss the big questions it raises about group productivity. Check out the Official GTD® Virtual Study Group website for resources from the call and more: GTDVSG.com