Event Pro Tips for Keeping Calm

Choosing the right photographer and videographer for your event is crucial; it can make or break your event’s visuals with a knock-on effect in many places. So how do you find the perfect shooter? In this episode, we’ll walk you through the key steps to confidently select, vet, and brief photographers and videographers to ensure your event is captured flawlessly. We’ll dive into what to look for, key questions to ask, and the key elements they need from your brief to streamline the process and deliver stunning results. Event imagery can go on to have many lives: socials, marketing campaigns, websites, emails, media coverage, even live slide shows shown at the event itself. So getting the right people to shoot your footage and images needs to be taken seriously. It's a chunky ep, for all of the above reasons... Tam and Mel x

Bridging the gap between study, ambition, and employment is one of the biggest hurdles for budding eventies trying to break into the industry. Tam and Mel are huge advocates for assisting people to get started in event management, but how do you actually get that dream job? Today we discuss ways people can fast track their way to work in events, and how experienced managers can encourage, mentor and support them to get there.

Today we’re bringing you Our Hot list of Event Management Don’ts! We’re recording on a Friday, we’re exhausted and full of tips from the recent events we’ve run and attended. We've compiled a list of our pet peeves - all the things people shouldn’t do when running professional events - that can send a good event manager in the wrong direction momentarily, or catastrophically. Links to Audio Visual Tips, as mentioned during the show: https://podcasts.apple.com/au/podcast/audio-visual-part-1/id1457486162?i=1000458470137  https://podcasts.apple.com/au/podcast/audio-visual-part-2/id1457486162?i=1000459124466 

Post Event Processes. We know you're tired and hangry and your feet hurt, but there's still work do to! We’ve done an poddy on post event reporting (see link) but that just makes up one component of what we’re talking about in today's show. The actions you take following an event are just as important as your duties pre-event. They are the final steps in extraordinary event management and they inform both the event team, and the client, on how the event went, what can be improved, what can be repeated because it was so incredibly good, and what can be deleted and never spoken of again. Here are your top ten steps to following up after the event.   Listen to expert Event Report tips: https://podcasts.apple.com/au/podcast/post-event-reporting-the-best-party-trick/id1457486162?i=1000601674341   Behind the Clipboard podcast is recorded in Boorloo on the land of the Whadjuk people of the Nyoongar nation, and we pay respect at all our First Nations people around the country and the globe.

Just keep swimming – No one’s going to die – 123 breathe – Be a duck (if you know, you know) Event planning is in the top ten listed stressful jobs in the world. Top ten, people! Right behind surgery, hostage negotiation and firefighting. We only have one chance to get it right and often hundreds of thousands, to millions of dollars have been poured into our ability to make the right decisions at the right time. The best event planners are the ones who remain calm under enormous pressure, plastering on a face of authority and diligence, often assuring everyone around us that everything is fine – even when it isn’t! But good event planners know how to fix it – whatever it is, there’s a solution. Today we’ve compiled our top tips to remain calm when the pressure’s on!

'Cost of living' is on everyone's lips, but there are many thrifty ways to stretch planning budgets and still curate events that wow. So how do we impress attendees when budgets are tight and demand is high? Here are our top tips for keeping the wow-factor on a lot less coin. Link to Tam's original article as published in spice Magazine: https://www.spicenews.com.au/spice-loves/event-hacks-budget-beating-tips-for-planners/    

It's all over the news right now – DEI: Diversity, Equity and Inclusion.  Mel and Tam believe that a deliberate and considered focus on DEI and safety is critical to creating fantastic event experiences. So, as this is an educational podcast sharing the best tools of the trade, we’re giving you a comprehensive checklist of how you can practically insert DEI approaches into your events. Use it as a base to expand and create your own best practice when managing events. Behind the Clipboard podcast is recorded in Boorloo on the land of the Whadjuk people of the Nyoongar nation, and we pay respect at all our First Nations people around the country and the globe.   Your Hosts:  Tamara Cook, Director, Known Associates Events  Melissa Howie, Event Solutions Manager, Known Associates Events   Behind the Clipboard Podcast is powered by Known Associates Events - delvering premium corporate event management in Australia

AIME is THE event for corporate Event Managers and the adjacent community to attend in the Asia-Pacific region. People flock from all over the globe to learn, do business and connect with the industry at this fabulously run conference and expo held annually in Melbourne Australia. Tam, Mel and Terence from Known Associates Events share their experience attending in 2024, and the highlights they’re expecting in 2025, including Tamara presenting on stage at the Ideas Academy! If you’re an Event Manager or in the business event community in any capacity, you need to be at this event! Tune in and we’ll tell you why… *This podcast is not sponsored and is a genuine reflection on our personal experience of the AIME event – which was GREAT! www.aime.com.au Charity Tam mentions for stationary donations: www.givewrite.org.au  Behind the Clipboard is recorded in Boorloo acknowledging the Whadjuk people of the Nyoongar nation, and we pay respect to all our First Nations people.

Tam and Mel attend and manage several IWD events each year. 2024 events got the whole Known Associates office talking about who's doing it well, how some events could improve, and which styles are making genuine, meaningful change. Terence Smith joins the ladies for a robust look at International Women's Day events in 2024. We'd love to hear your thoughts! Connect with us on instgram or LinkedIn.   Hosts Melissa Howie, Tamara Cook and special guest, Terence Smith. @knownassociatesevents @behindtheclipboard

Today we’re talking about our favourite topic – getting drinks! Bar service is often pivotal to live events whether we’re serving alcoholic drinks or mocktails. But today we’re going to focus on the service of alcohol and the balance between our responsibilities as event professionals, and our guests having fun! This episode was recorded on Whadjuk Nyoongar boodja and we pay our respects to our First Nations owners of our beautiful country.