The Secret to Escaping the 90% Done Trap

Endless Meetings as Nightmare Have you ever heard someone on your team say, “Ugh, another Scrum meeting?” Or maybe you have silently thought the same? 😅 Whether it’s Sprint Planning that drags on forever, a Daily Scrum that turns into a design debate, or a Retrospective that feels more like déjà vu than discovery, you're not alone. In today’s episode, we’re tackling one of the most common—and misunderstood—complaints in the Agile world: 👉 “There are just too many Scrum meetings!” But what if the problem isn’t how many meetings there are… but how we run them? Stick with me, because by the end of this episode, you’ll know exactly how to turn your Scrum ceremonies into lean, focused, and truly valuable moments for your team. I’ll walk you through: 🔥 How to keep each ceremony short without losing clarity 🔥 Common traps that make meetings feel like a waste—and how to avoid them 🔥 Actionable tips for Scrum Masters and Agile leaders to make meetings a true investment in sprint success So if you're a Scrum Master, Agile Coach, or Agile Project Manager who's tired of hearing "these meetings are pointless!" — this episode is for you. -- Hosting provided by SoundOn

Lead with Context, Not Control Ever seen a team freeze up the moment the boss walks into the room? It’s like all creativity shuts down, and suddenly everyone’s just waiting for instructions. That’s what happens when we lead through control. But what if your team could perform even better when you're not in the room—because they understand exactly what matters, and why? In this episode, we are flipping the script on leadership. We’ll explore why leading with context, not control, is the key to building high-performing, self-organizing teams. And I’ve got a real-life story from a fast-food kitchen (yes, really!) that perfectly shows how defining a clear why can spark better decisions than a hundred rules ever could. By the end of this episode, you’ll walk away with four practical strategies to lead more effectively: ⭐ Define your team’s Wildly Important Goal ⭐ Build deep user empathy ⭐ Ignite intrinsic motivation ⭐ Understand the market context your team is navigating If you're a manager, a Scrum Master, or anyone guiding a team — this one’s for you. Let’s stop managing like it’s 1995 and start leading in a way that empowers people to think, create, and thrive. Timeline 00:00 Why Leadership Needs a New Lens 00:54 Big Lessons from Small Places 01:43 The Limits of Managing by Control 02:26 The Power of Defining Context 04:02 How to Lead Through Context 05:20 Rethink Team Leadership 05:47 Reflection on Leadership 06:21 Final Takeaway: From Control to Context Invitation | Consultancy Now I provide free, 1-1 online consulting service. If you have any agile related problems or project management issues, please reserve a web call with me. I would answer your questions as possible as I could. 👉 Book now: https://calendly.com/uragilecoach/consulting Follow me on other platforms for further updates. 🌟 Substack: https://reurl.cc/04G7yx 🌟 Medium: https://reurl.cc/eXxrnK 🌟 LinkedIn: https://ssur.cc/pgjLNGN 🌟 Podcast: https://reurl.cc/6N284V 🌟 Instagram: https://reurl.cc/8qGkZd 🌟 Twitter: https://reurl.cc/6N2835 -- Hosting provided by SoundOn

Transform Low Engagement into Active Conversation Let’s be real—Sprint Reviews should be exciting. You’re showcasing what the team built, gathering feedback, and aligning with stakeholders. But too often, it’s crickets. Either no one shows up, or they’re half-listening, answering emails in the background. If that sounds familiar, you’re not alone—and more importantly, you're in the right place. In the episode, we’re talking about one of the most common challenges Scrum teams face: getting stakeholders to actually care about Sprint Reviews. I’m sharing 5 practical, proven ways to turn your Sprint Reviews into something stakeholders actually want to attend. You’ll learn how to: ✅ Pick a time that really works for them ✅ Cut out the boring stuff and focus on what matters ✅ Let stakeholders drive the discussion, not just sit through it ✅ Communicate the purpose in a way that makes sense ✅ And, of course, respect their time like the professionals they are These aren’t just tips—they’re mindsets that can help you transform passive attendees into active contributors. By the end of this episode, you’ll have everything you need to make Sprint Reviews more engaging, collaborative, and valuable for everyone involved. Timeline 00:00 Welcome to Agile Rocket 00:22 Why Sprint Reviews Matter 01:05 The Consequences of Poor Engagement 02:10 Root Causes of Low Engagement 02:30 Tip 1: Choose a Time That Works 03:00 Tip 2: Cut the Boring Stuff 03:47 Tip 3: Let Stakeholders Drive 04:04 Tip 4: Communicate the 'Why’ 05:07 Tip 5: Respect Their Time 05:56 Turn Reviews Into Conversations 07:03 Pause and Self-Check 08:03 Don’t Just Listen. Try It! Invitation | Consultancy Now I provide free, 1-1 online consulting service. If you have any agile related problems or project management issues, please reserve a web call with me. I would answer your questions as possible as I could. 👉 Book now: https://calendly.com/uragilecoach/consulting Follow me on other platforms for further updates. 🌟 Substack: https://reurl.cc/04G7yx 🌟 Medium: https://reurl.cc/eXxrnK 🌟 LinkedIn: https://ssur.cc/pgjLNGN 🌟 Podcast: https://reurl.cc/6N284V 🌟 Instagram: https://reurl.cc/8qGkZd 🌟 Twitter: https://reurl.cc/6N2835 -- Hosting provided by SoundOn

Build Better Products with Less Stress You’re going through a sprint, development’s humming along, and then—boom!—all the testing piles up at the end. Testers are overwhelmed, developers are waiting, and nobody's getting the fast feedback we need to improve. Sounds familiar, right? In this episode, we’re exploring why testing often becomes the bottleneck, especially when user stories are too big to test efficiently. But don’t worry—we’re not just pointing out problems. You’ll walk away with a clear, practical approach to endlessly integrate testing into your sprints, without burning out your QA team or stalling progress. Whether you’re a developer trying to hand off work earlier, a QA lead tired of last-minute chaos, or a product owner aiming for faster releases—you’ll discover how smaller handoffs and smarter collaboration can make your iteration smoother. By the end of this episode, you’ll not only rethink how you size your stories—you’ll know exactly how to turn testing from a speed bump into a smooth part of your agile rhythm. Timeline 00:24 Why Is Testing Always Rushed 00:55 Smaller Handoffs, Smoother Testing 01:25 The Big Handoff Bottleneck 02:14 Shrink the Handoff, Share the Load 02:41 Testing Login, One Step at a Time 03:20 Parallel Paths, Shared Progress 05:07 Smaller Cycles, Fewer Surprises 05:53 Time to Rethink Your Handoff Strategy 06:27 Talk Early, Test Often Invitation | Consultancy Now I provide free, 1-1 online consulting service. If you have any agile related problems or project management issues, please reserve a web call with me. I would answer your questions as possible as I could. 👉 Book now: https://calendly.com/uragilecoach/consulting Follow me on other platforms for further updates. 🌟 Substack: https://reurl.cc/04G7yx 🌟 Medium: https://reurl.cc/eXxrnK 🌟 LinkedIn: https://ssur.cc/pgjLNGN 🌟 Podcast: https://reurl.cc/6N284V 🌟 Instagram: https://reurl.cc/8qGkZd 🌟 Twitter: https://reurl.cc/6N2835 -- Hosting provided by SoundOn

The Endless Leadership Journey Have you ever wondered why you lead the way you do? Or how your leadership style shifts when pressure hits? In this episode, I am introducing the Blake Mouton Managerial Grid—a simple but powerful tool that helps you better understand your natural leadership tendencies and how they play out in different situations. You’ll learn about the 4 key leadership styles revealed by the grid, and how each one balances (or struggles to balance) concern for people versus concern for results. But we’re not stopping there—we’ll also explore how context matters. Because let’s be honest, the way you lead during a calm sprint isn’t always the same as during a crisis deployment. By the end of this episode, you’ll walk away with: ✨ A clear understanding of the 4 leadership styles ✨ Insight into how external pressures can shape your approach ✨ And a powerful moment of self-reflection on where you stand as a leader, and where you want to grow So if you're ready to sharpen your leadership, support your team more effectively, and build the self-awareness every great leader needs, this one’s for you. Timeline 00:00 Kickstart Your Leadership Journey 00:29 Why Understanding Your Leadership Style is Critical 00:53 Introducing the Blake Mouton Leadership Grid 02:00 Laying the Foundation 02:46 Self-Reflection Prompt 03:18 The 4 Leadership Styles 05:24 Context Matters 06:31 Finding Your Balance 07:00 Reflect, Adjust, Lead Better Invitation | Consultancy Now I provide free, 1-1 online consulting service. If you have any agile related problems or project management issues, please reserve a web call with me. I would answer your questions as possible as I could. 👉 Book now: https://calendly.com/uragilecoach/consulting Follow me on other platforms for further updates. 🌟 Substack: https://reurl.cc/04G7yx 🌟 Medium: https://reurl.cc/eXxrnK 🌟 LinkedIn: https://ssur.cc/pgjLNGN 🌟 Podcast: https://reurl.cc/6N284V 🌟 Instagram: https://reurl.cc/8qGkZd 🌟 Twitter: https://reurl.cc/6N2835 -- Hosting provided by SoundOn

90% Done Trap Almost Everyone Might Get In Have you ever led a project that felt so close to being finished… but somehow stayed almost done for weeks on end? That frustrating gray zone where everything is “90% done,” yet nothing’s truly finished? If that sounds familiar, you're not alone — and this episode is exactly what you need. In this episode, “The Secret to Escaping the 90% Done Trap”, we’re getting into a powerful, often underused agile technique that can completely change how you track progress, energize your team, and deliver real value. It’s all about splitting stories the smart way. We’ll explore: ✨ Why splitting user and job stories is the key to accurate progress tracking ✨ How it helps you escape the endless loop of “percentage done” guesses ✨ The ripple effects it creates — like early feedback and better team morale ✨ When it actually makes sense to keep your stories big — at least for a while If you're a Product Owner trying to build momentum, prioritize effectively, and stop chasing ghosts of “almost done”, this episode will give you practical, eye-opening insights you can use right away. Timeline 00:00 Welcome to Agile Rocket 00:28 The 90% Done Syndrome 00:41 The Secret Weapon: Splitting Stories 01:01 Subscribe, Stick Around 02:26 Why Splitting Stories Actually Matters 03:26 Progress You Can Actually Measure 04:16 The Ripple Effects of Smaller Stories 05:11 When Big Stories Still Make Sense 05:34 Just-In-Time Splitting 06:35 Reflect On Your Own Practice 07:04 Key Takeaways Invitation | Consultancy Now I provide free, 1-1 online consulting service. If you have any agile related problems or project management issues, please reserve a web call with me. I would answer your questions as possible as I could. 👉 Book now: https://calendly.com/uragilecoach/consulting Follow me on other platforms for further updates. 🌟 Substack: https://reurl.cc/04G7yx 🌟 Medium: https://reurl.cc/eXxrnK 🌟 LinkedIn: https://ssur.cc/pgjLNGN 🌟 Podcast: https://reurl.cc/6N284V 🌟 Instagram: https://reurl.cc/8qGkZd 🌟 Twitter: https://reurl.cc/6N2835 -- Hosting provided by SoundOn

You Get What You Celebrate It’s not just a catchy line. It’s a principle that quietly shapes your team’s culture, their behaviors, and ultimately their performance—whether you realize it or not. Think about it: what you highlight, reward, or call attention becomes what people start repeating. If you constantly celebrate the fastest coder, the person who pulls late nights, or the one who jumps in to fix emergencies, you’re training your team to chase those moments—even if they’re not actually helpful in the long run. In this episode, we’ll explore how celebrating the wrong things—like just results or raw effort—can lead to some unexpected consequences. And more importantly, we’ll talk about what to celebrate instead: things like thoughtful collaboration, steady improvement, and decisions made with clarity and intention. We’ll also get into real-life examples. For instance, have you ever seen someone praised for staying late to fix a big bug… only to realize later they were the one who caused it? It happens. And when it does, it sends the message that late-night heroics matter more than preventing issues in the first place. That’s the key insight: whatever behavior gets the spotlight, gets repeated. So in this episode, we’ll unpack how to shine that spotlight on the things that truly build better teams—from communication and ownership to experimentation and follow-through. Timeline 00:17 Why Celebration Matters? 01:06 The Core Idea: You Get What You Celebrate 02:34 Where This Idea Comes From? 05:12 Practical Ideas: What to Celebrate for Better Results 07:41 Wrapping Up Invitation | Consultancy Now I provide free, 1-1 online consulting service. If you have any agile related problems or project management issues, please reserve a web call with me. I would answer your questions as possible as I could. 👉 Book now: https://calendly.com/uragilecoach/consulting Follow me on other platforms for further updates. 🌟 Substack: https://reurl.cc/04G7yx 🌟 Medium: https://reurl.cc/eXxrnK 🌟 LinkedIn: https://ssur.cc/pgjLNGN 🌟 Podcast: https://reurl.cc/6N284V 🌟 Instagram: https://reurl.cc/8qGkZd 🌟 Twitter: https://reurl.cc/6N2835 -- Hosting provided by SoundOn

The Primary Reason That Always Makes You Stuck As a product owner, business owner, or part of an agile team, you're constantly struggling to make your users happy and deliver value quickly. But sometimes, things just feel slow, don't they? Work piles up, and users just wait, wait and fucking wait. You might be surprised to learn that the key to speeding things up and boosting user satisfaction isn't some complex new framework or expensive tool. It could be hiding in the way how a hotel housekeeper does their job. In this episode, you'll hear a quick, relevant story that illustrates how having too much work in progress – that's too many things started but not finished – can seriously delay getting valuable features into your users' hands, leaving them less than thrilled. But here's the good news: we'll reveal one of the easiest method your team can implement. By the end of this episode, you’ll understand how focusing on reducing Work in Progress can help you deliver value much faster, which directly leads to boosting user satisfaction and transforming unhappy users into genuinely delighted ones. It's all about learning to "stop starting and start finishing." Stay tuned to discover this simple but powerful secret! Timeline 00:00 Welcome & Why It Matters 00:56 Too Much Work, Too Little Progress 01:34 The Hotel Story: A Real-World Parallel 03:40 The Problem with High WIP 04:30 Check Your Board. Are You Doing This Too? 04:47 Reduce Your WIP 05:52 Final Takeaway 06:08 More Tools to Fix the Flow 06:37 Subscribe Me, Please 🙏 How to Fix Workflow Bottleneck Fast with Flow Metrics: https://youtu.be/wtgem_e8ufU Now I provide free, 1-1 online consulting service. If you have any agile related problems or project management issues, please reserve a web call with me. I would answer your questions as possible as I could. 👉 Book now: https://calendly.com/uragilecoach/consulting Follow me on other platforms for further updates. 🌟 Substack: https://reurl.cc/04G7yx 🌟 Medium: https://reurl.cc/eXxrnK 🌟 LinkedIn: https://ssur.cc/pgjLNGN 🌟 Podcast: https://reurl.cc/6N284V 🌟 Instagram: https://reurl.cc/8qGkZd 🌟 Twitter: https://reurl.cc/6N2835 -- Hosting provided by SoundOn

Retrospective in Teams – The Essence of Reflection for Continuous Improvement Are your retrospectives feeling repetitive or unproductive? Do you struggle with teams that resist running retros? In this deep dive, three experienced Agile Coaches uncover the true essence of retrospectives—not just as a Scrum ceremony, but as a powerful tool for growth, reflection, and continuous improvement. 💡 In this conversation, we answer: ✅ What is reflection, and why is it essential in Agile? ✅ Why do teams need regular retrospectives? ✅ Why do some teams resist running retros, and how can you overcome this? ✅ How can you navigate cultural differences in retrospectives? ✅ What’s the secret sauce for making retros truly impactful? 🚀 Whether you're a Scrum Master, Agile Coach, Product Owner, or developer, this video will help you rethink retrospectives and make them more engaging, insightful, and valuable. 📢 Comment below with your biggest retrospective challenge—we’d love to discuss it with you! 🔔 Don’t forget to like, share, and subscribe for more Agile insights! Timeline 00:00 Introduction 02:17 Question 1: What is reflection? 08:48 Question 2: Why do we need regular reflections? 15:13 Question 3: Why do some teams not want to run retrospectives? 27:27 Question 4: How to resolve the culture difference in a retrospective session? 40:05 Question 5: Do you have a favorite “secret sauce” for running successful retrospectives? 48:39 Final checkout Now I provide free, 1-1 online consulting service. If you have any agile related problems or project management issues, please reserve a web call with me. I would answer your questions as possible as I could. 👉 Book now: https://calendly.com/uragilecoach/consulting 🎁 Anyone who messages me would be rewarded with a secret gift that helps you learn the core of agile project management More about Jugg Youtube: https://www.youtube.com/@juggprodsence More about KK KKTalks: 🌟 FB: https://www.facebook.com/kktalks.tw 🌟 YouTube: https://www.youtube.com/@KKtalks-tw POA: 🌟 FB: https://www.facebook.com/twpoa 🌟 YouTube: https://www.youtube.com/@twpoa Follow me on other platforms for further updates. 🌟 Substack: https://reurl.cc/04G7yx 🌟 Medium: https://reurl.cc/eXxrnK 🌟 LinkedIn: https://ssur.cc/pgjLNGN 🌟 Podcast: https://reurl.cc/6N284V 🌟 Instagram: https://reurl.cc/8qGkZd 🌟 Twitter: https://reurl.cc/6N2835 🌟 Reddit: https://reurl.cc/o0y8W3 🌟 FB: https://reurl.cc/Rv80vn -- Hosting provided by SoundOn

Pass the PSM-II exam for the first time! Well, I am not telling you to become a certificates collector along the journey. Instead, you should understand why you need it, and take corresponding strategy to get certified. In fact, it was absolutely an accident to get PSM-II certification because I never thought of getting it before I got laid off, which was a turning point to attend advanced scrum master course. And yes, I successfully became a senior scrum master in an iGaming industry after that. Whatever reason leads you to this video, I hope the content could help you achieve the target in an efficient manner. Whether you're an aspiring Scrum Master or a seasoned professional looking to advance your career, this video is packed with essential strategies and insider tips to help you ace the Professional Scrum Master II (PSM-II) certification. 🔑 What You'll Learn in This Episode: Understanding the PSM-II Exam: break down the exam structure, key topics, and the skills you need to succeed. Effective Study Techniques: Discover proven study methods and resources that will help you master the material in a short time. Real-World Applications: See how PSM-II knowledge can be applied to enhance your professional Scrum practice. 💼 Why You Need to Listen to The Episode: Boost Your Career: Achieving the PSM-II certification can open doors to new job opportunities and higher earning potential. Master Advanced Scrum Practices: Elevate your understanding of Scrum and improve your ability to manage complex projects. Join an Elite Community: Join the ranks of successful PSM-II certified professionals and become a valuable asset in the Agile community. Free online exam resources: Scrum Open: https://www.scrum.org/open-assessments/scrum-open Free Scrum Master II (PSM II) Practice Assessment: https://www.thescrummaster.co.uk/assessments/professional-scrum-master-ii-psm-ii-practice-assessment/ AgileMania: https://agilemania.com/resource/assessment/psm-ii-practice-assessment ScrumPractice: https://scrumpractice.org/ ExamTopics: https://www.examtopics.com/exams/scrum/psm-ii/ Now I provide free, 1-1 online consulting service. If you have any agile related problems or project management issues, please reserve a web call with me. I would answer your questions as possible as I could. 👉 Book now: https://calendly.com/uragilecoach/consulting 🎁 Anyone who messages me would be rewarded with a secret gift that helps you learn the core of agile project management Follow me on other platforms for further updates 🌟 Medium: https://reurl.cc/eXxrnK 🌟 LinkedIn: https://ssur.cc/pgjLNGN 🌟 Podcast: https://reurl.cc/6N284V 🌟 Instagram: https://reurl.cc/8qGkZd 🌟 Twitter: https://reurl.cc/6N2835 🌟 Reddit: https://reurl.cc/o0y8W3 🌟 FB: https://reurl.cc/Rv80vn -- Hosting provided by SoundOn