Using AI the WRONG Way Can COST You the Contract!

In this episode of the Federal Help Center Podcast, Zach Golden pulls back the curtain on how proposal reviews actually work when using AI—and why most contractors misunderstand its role. Walking through a real proposal review using a purpose-built proposal manager, Zach explains how outlines, compliance matrices, and structured drafts prevent critical gaps that generic AI tools often miss. He breaks down the difference between raw AI models and trained proposal agents, why feeding AI winning proposals matters, and how relying on basic tools like ChatGPT alone can create a false sense of confidence. This episode is a must-listen for contractors using AI in proposals who want real compliance—not surface-level feedback. Key Takeaways AI is only as effective as what it's trained on: Generic models don't understand winning proposals unless taught with real examples. Compliance gaps kill proposals silently: Missing forms, vague past performance, and unverified requirements often end bids before pricing. Proposal tools beat raw AI: Structured proposal managers outperform standalone AI by enforcing compliance and evaluation logic. If you want to learn more about the community and to join the webinars go to: https://federalhelpcenter.com/  Website: https://govcongiants.org/  Connect with Encore Funding: http://govcongiants.org/funding 

In this episode of the Federal Help Center Podcast, Zach Golden walks listeners through a real county-level proposal from Union County, North Carolina to expose why complex scopes overwhelm even experienced contractors. Using a 70-page janitorial solicitation as an example, Zach explains how multi-site coordination, security requirements, staffing plans, schedules, and logistics quickly turn proposals into operational puzzles. He breaks down why these contracts can't be treated casually, how missing small details can derail an otherwise solid submission, and why contractors must think beyond cleaning tasks to include movement, supplies, access, and timing. This episode is a must-listen for contractors expanding into state, local, or large multi-facility projects. Key Takeaways Complex scopes require operational thinking: Multi-site projects are logistics problems, not just service descriptions. Restating requirements isn't enough: Proposals must show how work will be executed across buildings, schedules, and staff. You can't reach pricing without technical compliance: Even strong pricing means nothing if the technical approach falls short. If you want to learn more about the community and to join the webinars go to: https://federalhelpcenter.com/  Website: https://govcongiants.org/  Connect with Encore Funding: http://govcongiants.org/funding

In this episode of the Federal Help Center Podcast, Zach Golden breaks down one of the most painful losses contractors can experience—a technical loss. Using a real $29M janitorial proposal as a case study, Zach explains how proposals fail not because of price, but because they miss small, easily overlooked requirements buried in the scope. He walks through how a single missing detail—documentation of staff training—prevented pricing from even being evaluated, despite weeks of preparation. This episode dives deep into the difference between checklist-style responses and truly tailored solutions, why janitorial and service contracts are more complex than most people realize, and how contractors can avoid repeating costly technical mistakes that never give them a chance to compete. Key Takeaways Technical losses are avoidable—but brutal: If you miss one requirement, your price may never be evaluated. Checklists don't win contracts: Simply restating the scope doesn't demonstrate understanding or execution. Details buried in the PWS matter: Documentation, tracking, and "how" you manage requirements can make or break a proposal. If you want to learn more about the community and to join the webinars go to: https://federalhelpcenter.com/  Website: https://govcongiants.org/  Connect with Encore Funding: http://govcongiants.org/funding 

In this episode, Eric Coffie sits down with RJ Blake, Founder & CEO of Blake Wilson Group, for a real conversation about what it actually takes to build a GovCon business—from the first dollar of revenue to growing into prime contracts. RJ shares how his early "arena mindset" (trying, failing, refining) shaped his entrepreneurial journey, why most founders get stuck in analysis paralysis, and how he built revenue early by solving a painful problem for large primes: hard-to-fill talent with clearances and deep domain expertise. They also get honest about the realities nobody glamorizes—lawsuits as a business tactic, shutdowns slowing productivity, why cash and credit lines keep you alive, and why relationships are the one thing AI will never replace. Bottom line: if you want longevity in this game, you need preparation, community, and a plan you're willing to evolve. Key Takeaways "Luck" favors prepared contractors: You don't win sitting on the couch—you win by being in the arena, iterating, and staying ready. Sub-first can be the smartest move: RJ spent ~5 years building as a subcontractor, stacking cash, and systemizing before pushing hard into prime work. Targeted strategy beats chasing everything: Go where revenue is closest, understand your real value proposition, and treat relationships as your unfair advantage—because AI can't build trust for you. If you want to learn more about the community and to join the webinars go to: https://federalhelpcenter.com/  Website: https://govcongiants.org/  Connect with Encore Funding: http://govcongiants.org/funding

In this episode of the Federal Help Center Podcast, Eric Coffie breaks down why technically correct proposals still lose when they ignore mission context and agency culture. He explains how over-engineering proposals, relying on generic buzzwords, or treating mission-driven environments like standard corporate facilities can quietly disqualify otherwise strong bids. Using real examples, Eric shows how understanding dignity, sequencing, staffing continuity, and unspoken expectations—especially around high-visibility moments like Memorial Day—creates powerful differentiators that evaluators notice immediately. Key Takeaways Generic language kills differentiation: Buzzwords signal a lack of real mission understanding. Mission context matters as much as compliance: Agencies want to see why the work matters, not just that you'll do it. Small details win contracts: Staffing continuity, cultural awareness, and timing often separate winners from everyone else. If you want to learn more about the community and to join the webinars go to: https://federalhelpcenter.com/  Website: https://govcongiants.org/  Connect with Encore Funding: http://govcongiants.org/funding 

In this episode of the Federal Help Center Podcast, Eric Coffie breaks down how contractors can leverage the Federal Help Center community to access opportunities, education, and strategic connections—without relying heavily on cold outreach. He explains the difference between Starter and Pro memberships, how webinars and trainings are structured, and why many successful contractors grow through referrals, partnerships, and relationship-based deal flow. The conversation also highlights how to reverse-engineer opportunities at the local, state, and federal levels by identifying incumbents, understanding contract ownership, and asking the right questions early—reinforcing that no contractor wins alone. Key Takeaways Access matters: Starter members see foundational content, while Pro members unlock advanced trainings, live sessions, and deeper strategy. Relationships outperform cold outreach: Many opportunities come from referrals, partnerships, and shared client ecosystems. Reverse-engineer opportunities: Identify current contract holders, ask who oversees the work, and work backward to position yourself early. If you want to learn more about the community and to join the webinars go to: https://federalhelpcenter.com/  Website: https://govcongiants.org/  Connect with Encore Funding: http://govcongiants.org/funding 

In this episode of the Federal Help Center Podcast, Eric Coffie breaks down one of the most dangerous mistakes contractors make when bidding on government work: overpromising what they can't realistically deliver. From unrealistic response times and staffing promises to inflated delivery schedules and "state-of-the-art" claims that don't yet exist, Eric explains how desperation to win can quietly sabotage performance after award. He also unpacks how this behavior raises red flags for evaluators—especially in Lowest Price Technically Acceptable (LPTA) procurements—where honesty and compliance matter far more than flashy narratives. The conversation also dives into a second critical issue: misunderstanding the evaluation method. Eric explains why contractors often waste time and money submitting bloated, over-engineered proposals for LPTA contracts—only to lose to a lean, compliant bid with a lower price. If you want to protect your reputation, avoid performance failures, and bid smarter, this episode is a must-listen. Key Takeaways Overpromising creates performance risk — Unrealistic staffing, response times, or delivery schedules can lead to COR issues, contract discrepancies, or termination for default. Honesty beats hype in LPTA bids — Inflated claims don't earn extra credit; evaluators only care if you meet requirements at the lowest acceptable price. Match your proposal to the evaluation method — In LPTA, "acceptable is acceptable." A shorter compliant proposal will beat a bloated one every time if the price is lower. If you want to learn more about the community and to join the webinars go to: https://federalhelpcenter.com/  Website: https://govcongiants.org/  Connect with Encore Funding: hhttp://govcongiants.org/funding

In this episode of the Federal Help Center Podcast, Eric Coffie breaks down one of the most common—and costly—mistakes contractors make in proposals: restating requirements instead of demonstrating understanding. Eric explains why copy-and-paste language fails evaluators and how winning proposals clearly show why requirements matter, how work will be executed, and what impact it has on the agency's mission. Using real examples from a winning proposal, Eric walks through how to turn a PWS into operational reality—showing evaluators that you understand sequencing, mission sensitivity, quality priorities, and unstated but critical requirements buried in the solicitation. From cleaning schedules to Memorial Day staffing nuances, this episode reinforces a simple truth: details win contracts. If you're serious about improving your technical approach and avoiding proposal-killing oversights, this is a must-listen. Key Takeaways Show understanding, not repetition — explain why requirements matter and how you'll execute them Translate the PWS into real operations with sequencing, mission awareness, and specific actions Catch unstated but critical details by reading the entire solicitation multiple times If you want to learn more about the community and to join the webinars go to: https://federalhelpcenter.com/  Website: https://govcongiants.org/  Connect with Encore Funding: http://govcongiants.org/funding   

In this episode, Eric Coffie sits down with Christine Hopkins, the CEO behind ASCII Federal Services, a 4PL (fourth-party logistics) company that manages end-to-end supply chain—from procurement and tracking to warehousing, inventory optimization, deliveries, and disposal. Christine shares how an existential crisis during COVID wiped out nearly 90% of revenue, forcing a bold pivot into federal contracting through restructuring ownership, becoming a Woman-Owned Small Business, and leveraging commercial past performance to compete. She walks through her methodical approach: getting registered, submitting "practice bids" for feedback, winning a first prime contract in 18 months, then scaling carefully to protect performance and reputation. The biggest lesson? Relationships and networking are the real differentiator—especially for agencies that avoid risk. Christine also breaks down the conferences, CEO peer network support (Vistage), and learning resources that accelerated her growth—and closes with a reminder that sustained success requires taking care of yourself so you can show up fully. Key Takeaways Relationships are the strategy: Government (and primes) buy from people they know and trust—networking isn't optional, it's the edge. Win methodically, not emotionally: Use "practice bids" to learn, protect performance, and scale slowly so you don't overload your team or reputation. Resilience + restructuring wins: A smart ownership/size restructure plus strong commercial past performance can open the door to prime contracts fast—even after a major revenue hit. If you want to learn more about the community and to join the webinars go to: https://federalhelpcenter.com/  Website: https://govcongiants.org/  Connect with Encore Funding: http://govcongiants.org/funding  Connect with Christine:  LinkedIn account: https://www.linkedin.com/in/christineseal/ LinkedIn corporate: https://www.linkedin.com/company/advanced-supply-chain-international-llc Website: www.asciLLC.com

In this episode of the Federal Help Center Podcast, Randie Ward pulls back the curtain on one of the most frustrating barriers in GovCon: finding the right person to talk to. From leveraging tools like ZoomInfo and federal data sources to dissecting agency budgets and understanding why program managers are intentionally harder to find, this episode shows how winning contractors turn research into access. Eric also explains why relationship-building isn't about one email or one call—it's about consistent, informed follow-ups that position you as prepared, professional, and serious long before an RFP is released. Key Takeaways Finding the right contact is often harder than identifying the opportunity Agency budgets reveal priorities before solicitations exist Relationships are built through persistence, not one-time outreach If you want to learn more about the community and to join the webinars go to: https://federalhelpcenter.com/  Website: https://govcongiants.org/  Connect with Encore Funding: http://govcongiants.org/funding