Ep. 312: Productivity Basics

We talk a lot on this show about how to organize your professional efforts. But what about all your obligations outside of work? The personal goals, the household repairs, the family tasks? In this episode, Cal discusses organizational strategies custom-fit to these types of obligations. He then answers listener questions and checks in on a hidden trend in the world of technology.  Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvo  Video from today’s episode: youtube.com/calnewportmedia  Deep Dive: Taming Non-Work Tasks [4:48]  - How do you manage unexpected projects in your time management system? [26:57] - How can I implement lifestyle-centric planning if my life has been directed by other people? [29:36] - How do you figure out what your rare and valuable skill is? [33:57] - Should I return to social media to promote my new book? [37:30] - How can I do fewer things if I’m expected to bill 40 client hours every week? [46:23] - CALL: Hiring an administrative assistant [50:08]  CASE STUDY: A software developer’s “pull” system [57:35]  TECH CORNER: The Quiet Revolution [1:08:34]  Links: Buy Cal’s latest book, “Slow Productivity” at calnewport.com/slow Get a signed copy of Cal’s “Slow Productivity” at peoplesbooktakoma.com/event/cal-newport/ Cal’s monthly book directory: bramses.notion.site/059db2641def4a88988b4d2cee4657ba? newyorker.com/culture/photo-booth/the-frightening-familiarity-of-late-nineties-office-photos youtube.com/watch?v=-lRkCbhABvo Thanks to our Sponsors:  blinkist.com/deepnotion.com/calzbiotics.com/caldrinklmnt.com/deep Thanks to Jesse Miller for production, Jay Kerstens for the intro music, Kieron Rees for the slow productivity music, and Mark Miles for mastering. 

One of the most common complaints from people attempting to cultivate a deep life in our distracted world is procrastination. You want to make regular progress on something important but find you just can’t get going. In this episode, Cal discusses a less well understood cause of some procrastination and offers unconventional advice for facing it. He also answers listener questions and reacts to an article about a famous author’s unexpected regret.  Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvo Video from today’s episode: youtube.com/calnewportmedia Deep Dive: Strategic Procrastination [4:46]  - Should I change my job? [20:28] - Should I automate my busy work? [24:20] - How can I speed up my reading? [27:01] - Should I quit my job to get my PhD? [31:41] - My team of 3 has 37 open projects. How do we avoid burnout? [43:29] - CALL: An engineering student’s commute [50:52]  CASE STUDY: Doing a master’s later in life [59:50]  CAL REACTS: Anne Patchett’s Biggest Regret [1:09:40]  Links: Buy Cal’s latest book, “Slow Productivity” at calnewport.com/slowGet a signed copy of Cal’s “Slow Productivity” at peoplesbooktakoma.com/event/cal-newport/Cal’s monthly book directory: bramses.notion.site/059db2641def4a88988b4d2cee4657ba?nytimes.com/2024/10/15/opinion/ann-patchett-regret-email.html Thanks to our Sponsors:  drinklmnt.com/deepshopify.com/deeppolicygenius.com/deepquestionsmintmobile.com/deep Thanks to Jesse Miller for production, Jay Kerstens for the intro music, Kieron Rees for the slow productivity music, and Mark Miles for mastering. 

In this episode of IN-DEPTH, a semi-regular interview series with people at the frontiers of deep living, Cal welcomes the bestselling author Oliver Burkeman to the Deep Work HQ to talk about his new book, MEDITATIONS FOR MORTALS, and more generally the tension between wanting to get your act together and becoming unhealthily obsessed with productivity.Video from today’s episode:  youtube.com/calnewportmediaINTERVIEW: New York Times best seller Oliver Burkeman [3:40]Links:https://www.calnewport.com/slowThanks to Jesse Miller for production, Jay Kerstens for the intro music, Kieron Rees for the theme music, and Mark Miles for mastering.

Do you struggle to consistently make progress on hard things that are important to you? In today’s episode, Cal describes a way to improve this state of affairs: a systematic training regime called the discipline ladder. He then answers listener questions about their own struggles with discipline and reacts to an article claiming that professors are lazy (gasp!).  Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvo Video from today’s episode: youtube.com/calnewportmedia Deep Dive: The Discipline Ladder [4:29]  - How can I overcome procrastination? [24:42] - How can I make my daily metrics more personal? [27:16] - How can I get my discipline back on track after a negative event? [32:47] - How can I be more disciplined to find time for my part-time project? [39:50] - How can my organization adopt slow productivity principles? [43:49] - CALL: Process centered emails [50:41]  CASE STUDY: Leveraging Career Capital [58:02]  CAL REACTS: Are Professor’s Lazy? [1:07:19]  Links: Buy Cal’s latest book, “Slow Productivity” at calnewport.com/slowGet a signed copy of Cal’s “Slow Productivity” at peoplesbooktakoma.com/event/cal-newport/Cal’s monthly book directory: bramses.notion.site/059db2641def4a88988b4d2cee4657ba?city-journal.org/article/professor-mianewyorker.com/culture/annals-of-inquiry/what-kind-of-writer-is-chatgpt Thanks to our Sponsors:  mybodytutor.comexpressvpn.com/deeprhone.com/calcozyearth.com/deep Thanks to Jesse Miller for production, Jay Kerstens for the intro music, Kieron Rees for the slow productivity music, and Mark Miles for mastering. 

It has become second nature to maintain a continuous partial participation in the world of digital networks. In today’s episode, Cal reflects on a week in which he spent too much time online, and argues why this continuous partial participation is dehumanizing, and what you can do to escape. He then takes questions and calls from listeners and reviews the five books he read in September.  Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvo Video from today’s episode:  youtube.com/calnewportmedia Deep Dive: How Your Phone Is Changing You [1:43]  - How do I teach my bosses to be deeper? [28:34] - How can I focus as a doctor when I have to keep switching from one patient to the next?” [35:46] - How do I overcome notebook overwhelm? [39:13] - Can “creativity” be added to the deep life buckets? [40:47] - How do I overcome the guilt of no longer being pseudo-productive? [44:51] - CALL: The Pomodoro Technique and overcoming distraction [49:33]  CASE STUDY: A 39-year-old changes careers [54:21]  FINAL SEGMENT: The 5 Books Cal Read in September 2024 [1:02:50]  Links: Buy Cal’s latest book, “Slow Productivity” at calnewport.com/slowGet a signed copy of Cal’s “Slow Productivity” at peoplesbooktakoma.com/event/cal-newport/Cal’s monthly book directory: bramses.notion.site/059db2641def4a88988b4d2cee4657ba? Thanks to our Sponsors:  This show is brought to you by BetterHelp. Give online therapy a try at betterhelp.com/deepquestionszocdoc.com/deepshopify.com/deepzbiotics.com/cal Thanks to Jesse Miller for production, Jay Kerstens for the intro music, Kieron Rees for the slow productivity music, and Mark Miles for mastering. 

One of the single most important factors in your attempts to cultivate a deep life is your job. Yet, many people don’t give much thought to the role their work will play in their conception of a life well-lived. In this episode, Cal looks deeper at this topic. He starts by outlining four common traps people fall into when thinking about their work and happiness, then offers an alternative model that works better. He continues by answering listener questions about jobs and happiness, and ends with a look at Robert Caro’s writing shack.Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvoVideo from today’s episode:  youtube.com/calnewportmediaDeep Dive: Jobs and the Deep Life [3:43]- How can I tame my 12-hour work days? [26:25]- Should I worry about having too many daily metrics? [29:49]- How can I create an inspiring deep work environment if I work out of my car? [33:24]- How can I remain accessible to my kid's daycare without being constantly distracted? [35:36] - How can I use the principles of slow productivity for my MBA studies? [39:58]- CALL: Applying Cal’s principles as a new parent [45:49]CASE STUDY: Focused work for a PhD program [51:37] CAL REACTS: Robert Caro’s Budget Writing Shack [1:01:18]Links:Buy Cal’s latest book, “Slow Productivity” at calnewport.com/slowGet a signed copy of Cal’s “Slow Productivity” at peoplesbooktakoma.com/event/cal-newport/Cal’s monthly book directory: bramses.notion.site/059db2641def4a88988b4d2cee4657ba?tumblr.austinkleon.com/post/761805215728009216/in-the-shack-with-robert-caro-he-bought-the-prefabThanks to our Sponsors: notion.com/calmintmobile.com/deeporacle.com/deepquestionslandroverusa.comThanks to Jesse Miller for production, Jay Kerstens for the intro music, Kieron Rees for the slow productivity music, and Mark Miles for mastering.

In this episode of IN-DEPTH, a new semi-regular interview series with people at the frontiers of deep living, Cal interviews bestselling author Ryan Holiday about the systematic construction of an intentional life. They begin by talking about lessons from Ryan’s new book. RIGHT THING, RIGHT NOW, then go deep on Ryan’s own journey from a college drop-out working in a Hollywood talent agency to becoming a fully independent and massively successful writer and media personality.Video from today’s episode:  youtube.com/calnewportmediaINTERVIEW: Mega-bestselling writer Arthur Brooks [3:33]Links:https://www.calnewport.com/slowThanks to Jesse Miller for production, Jay Kerstens for the intro music, Kieron Rees for the theme music, and Mark Miles for mastering.

Why can you never seem to find enough time to make progress on the non-urgent but important priorities that can move you closer to the ideal of the deep life? In this episode, Cal reviews three common “time destroyers,” and for each offers solutions to fight back. He then takes questions and calls from his listeners and ends with a discussion of Amazon and the bureaucracy mailbox. Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvoVideo from today’s episode: youtube.com/calnewportmediaDeep Dive: Reclaim Your Time [3:43]  - Is Agile compatible with slow productivity? [34:20] - How can I better structure my days as a master’s student with a job? [36:37] - How often and in what medium should I check my calendar? [42:43] - On days when I have no time, does reading for 20 minutes actually do anything? [46:52] - Will slow productivity make me less ambitious? [52:16] - CALL: Different types of Deep Work [58:04] CASE STUDY:  A teacher’s shutdown ritual [1:03:55] CAL REACTS: A Bureaucracy Mailbox [1:10:24] Links: Buy Cal’s latest book, “Slow Productivity” at calnewport.com/slowGet a signed copy of Cal’s “Slow Productivity” at peoplesbooktakoma.com/event/cal-newport/Cal’s monthly book directory: bramses.notion.site/059db2641def4a88988b4d2cee4657ba?aboutamazon.com/news/company-news/ceo-andy-jassy-latest-update-on-amazon-return-to-office-manager-team-ratioThanks to our Sponsors: drinklmnt.com/deepgreenlight.com/deepexpressvpn.com/deepshopify.com/deepThanks to Jesse Miller for production, Jay Kerstens for the intro music, Kieron Rees for the slow productivity music, and Mark Miles for mastering. 

One of the more viral suggestions from Cal’s recent book, SLOW PRODUCTIVITY, was to occasionally skip out of work to see a movie. In this episode, Cal dives deep into criticisms of this advice and decodes what this tells us about where knowledge work is faltering and how we can make things better. He then answers questions from listeners and reacts to some productivity advice given from a well-known CEO.  Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvo Video from today’s episode:  youtube.com/calnewportmedia Deep Dive:  [7:47]  - Can I work deeply in my chaotic job? [27:17] - Can I use my inbox as a task list? [31:36] - How do you look at travel within your plans for a deep life? [35:12] - How can I get my partner to stop talking about work? [41:14] - How do I practice slow productivity with health issues? [44:54] - CALL: How can I decide on what career path to pursue? [49:14]  CASE STUDY: Switching careers after a 20 year law stint [56:11]  CAL REACTS: The CEO Who Swears by Time Blocking [1:05:04]  Links: Buy Cal’s latest book, “Slow Productivity” at calnewport.com/slowGet a signed copy of Cal’s “Slow Productivity” at peoplesbooktakoma.com/event/cal-newport/Cal’s monthly book directory: bramses.notion.site/059db2641def4a88988b4d2cee4657ba?cnbc.com/2024/05/09/want-to-boost-your-productivity-hit-the-movies-during-work-expert-says.htmlcnbc.com/amp/2024/09/09/whole-foods-ceo-swears-by-time-blocking-to-boost-productivity.html Thanks to our Sponsors:  mybodytutor.comblinkist.com/deepcozyearth.com/deeprhone.com/cal Thanks to Jesse Miller for production, Jay Kerstens for the intro music, Kieron Rees for the slow productivity music, and Mark Miles for mastering.

Becoming notably good at something valuable is one of the most powerful tools for crafting a deep life. But how do people do this? In this episode, Cal explores three useful rules for getting good in search of depth. He then answers listener questions and reacts to a remarkable collection of advice from almost seven decades ago. Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvoVideo from today’s episode:  youtube.com/calnewportmediaDeep Dive: The 10-Year Rule [2:29] - Why can’t I succeed with Cal’s time management system? [32:03] - Can RSS feeds make “fast content” slow? [39:06] - Can persuading people be considered deep work? [45:05] - How can I guide my teenage son towards a deep life? [47:05] - How do I find time to launch my new business? [49:53] - CALL: Testing a book idea without social media [55:04]  CASE STUDY: A professional athlete utilizing career capital [1:06:10]  CAL REACTS: C.S. Lewis’s Advice for Writers [1:15:32]  Links: Buy Cal’s latest book, “Slow Productivity” at calnewport.com/slowGet a signed copy of Cal’s “Slow Productivity” at peoplesbooktakoma.com/event/cal-newport/Cal’s monthly book directory: bramses.notion.site/059db2641def4a88988b4d2cee4657ba?texasmonthly.com/arts-entertainment/ryan-holiday-stoic-king-bastrop-painted-porch/youtube.com/watch?v=hB3tBI-KNLktwitter.com/InfiniteB88ks/status/1824108211081019821Thanks to our Sponsors: shopify.com/deepdrinklmnt.com/deepexpressvpn.com/deepfactor.com/deep50Thanks to Jesse Miller for production, Jay Kerstens for the intro music, Kieron Rees for the slow productivity music, and Mark Miles for mastering.