Use Time Blocks to Manage Your Schedule and Increase Your Success

Using calendar time blocks is one of the best ways to effectively manage your time. It's a skill that is often overlooked but is an essential key to a productive day (day after day). We'll explore different ways you can make this critical practice easier in your life and take some of the stress out of your schedule by breaking up tasks into manageable chunks.

One of the benefits of using time blocks is that it gives you more control over your day. You can use it to prioritize what's important and get the most critical tasks done right away, or you can set up time blocks for things like checking email, social media, or other less pressing activities that take up a lot of time.

It can also help you manage tasks when you have limited time to work on them. 

Remember - time blocks aren't set in stone!

You'll notice that I've given you many different options for creating your time block schedule. That's because there is no one-size-fits-all when it comes to managing your time effectively.

How to Stay Motivated During a Time Block

It can be hard to stay focused and motivated when you know you only have a limited amount of time to do something. One trick is to set your target for the time block and break your goals down into smaller steps. This way, you'll feel like you're constantly moving forward, rather than just staring at a long to-do list or a pile of work.

How to Make the Most of Your Time Blocks

When you plan your day, think about how long tasks will take you. Then, block off enough time to do them correctly. Avoid multitasking and using time blocks for more than one task at a time, as it can be stressful and cost you extra time in the long run.

It can be tempting to say that a particular time block will work for all tasks, but it doesn't. Experiment with different lengths of time blocks and see how they affect you getting the work done. A longer time block might give you the chance to take a break from your work now and then, while a shorter one may help you stay even more focused.

When deciding how to split your day, give yourself a small test run of each time block. If you need more time than scheduled, increase your blocks to the desired length in the future. 

Similarly, if you feel that tasks are taking less time than expected, reduce your time blocks.

Your schedule should be flexible enough to allow you to shift your time blocks as you go along. This will save you from wasting time on tasks that don't need as much time and help you manage your overall productivity for the day.

My philosophy is that if the calendar could talk, assuming you have the “right” activities in it, it would tell you what to do and when, and you would say, thanks calendar and move on to the next activity. 

Did you know that some of the most productive people in the world swear by time blocking?  Ever heard of Elon Musk, Bill Gates, Michael Hyatt, or Cal Newport?  Yep – all time-blo

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As an experienced accountability coach and author of 5 books, I help business professionals make more money, work less, and enjoy even better work life balance.

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