How to Automate Your Family Photography Workflow Using Dubsado, Zapier & Trello

Okay, family photographer, I need you to be honest with yourself for a second: when was the last time you checked your website for broken links? Not just a quick glance at your homepage. I mean, actually going through and making sure every single link works. Because I just discovered that my own website had over 166 sessions landing on a "page not found" error, and I'm spilling the tea on all of it in this episode. Whether you watch on YouTube or listen on your favorite podcast player, stick around because I'm walking you through why broken links matter, showing you a completely free tool to find yours, and doing a live demo of how I'm fixing mine in real time.Here's the backstory: I've spent the last four years separating my photography website from my systems and workflow education website. I'm a solo business owner doing it all myself, and I believe in slow, sustainable growth (and I'm willing to put in the work)! But when I checked Google Analytics and saw that "page not found" was one of my top three most visited pages? Yeah, I spiraled for about five minutes. Then I made a plan. Because that's what we do around here.What you'll learn in this episodeWhy broken links are one of the sneakiest things quietly undoing all of your SEO workHow broken links leak your link equity (that trail of trust between your pages)The completely free tool I'm using right now to find every broken link on my websiteAnd so much more!Resources & Links Mentioned In This Episode▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/the-free-tool-im-using-to-find-every-broken-link-on-my-photography-website/▸ The Family Photographer's Marketing Society: https://systemsandworkflowmagic.com/the-family-photographers-marketing-society▸ Grab the FREE 2026 Family Photographers Marketing Trends Report: https://systemsandworkflowmagic.com/family-photography-marketing-trends▸ Apply HERE to work with me to be your 1:1 marketer for your family photography business!Connect with Me (Dolly DeLong Education)💻 Website📱Instagram🎥 YouTubeThanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:✅ Sign up for weekly reminders + free resources here → Business Tools🥳 Share a screenshot of this episode on your IG story and tag me @dollydelongeducation so I can cheer you on!🔗 Affiliate links included. I only recommend products I personally use and love.broken links family photographer website, how to find broken links on your website, broken link checker free tool, SEO for family photographers, website health for photographers, crawl budget explained photographers, fix broken links WordPress, family photographer SEO tips, 404 error fix photography website, link equity for photographers, brokenlinkcheck.com tutorial, website maintenance family photographers, SEO website audit photographers, Google Analytics broken links, photography business backend systems, broken links and user experience, WordPress redirection plugin, family photographer marketing systems, SEO beyond blogging photographers Hosted on Acast. See acast.com/privacy for more information.

Be honest with yourself for a second. When was the last time you sat down at the very start of a month and knew, before the first week even hit, exactly what you were going to blog, what Instagram content was coming from that blog, and what you were emailing your list? Not reacting to a slow week. Not panic posting because inquiries dried up. Just a plan, a real one. If that question made you squirm a little, this episode is for you. In Episode 226, I'm spilling the tea with content marketing strategist Kara Duncan of The Kara Report, and we are breaking down why strategic SEO blogging is the marketing foundation most family photographers are skipping, and how one blog post can fuel your entire week of content across Instagram and email.I'm sitting down with Kara Duncan, the founder of The Kara Report, where she does content marketing, specifically Pinterest and blogging, for service-based businesses, mostly photographers. Full transparency: Kara writes the blog posts for my photography business. When I knew I needed to record a blogging episode built for family photographers, she was my first call. We also have a pretty big announcement at the end of this one, so make sure you listen all the way through!What you'll learn in this episode (hint: it's beefy!)Why those old-school session recap blogs with 50 to 80 images are working against you in 2026What "keyword intent" actually means and why chasing big money keywords on your blog is not the moveThe stat that stopped me in my tracks about blogging, page one, and how long it actually takes (72.9%, and yes, I said what I said)How to turn one single SEO blog post into your Instagram content AND your email for the week without starting from scratch every timeAND SO MUCH MORE!!!!Resources & Links Mentioned In This Episode▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/seo-blogging-strategy-family-photographers/▸ The Family Photographer's Marketing Society: https://systemsandworkflowmagic.com/the-family-photographers-marketing-society▸ Grab the FREE 2026 Family Photographers Marketing Trends Report: https://systemsandworkflowmagic.com/family-photography-marketing-trends▸ Apply HERE to work with us to be your marketers for your family photography business!Connect with Kara Duncan📱Instagram: https://www.instagram.com/thekarareport💻Website: https://thekarareport.com/Connect with Me (Dolly DeLong Education)💻 Website📱Instagram🎥 YouTubeThanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:✅ Sign up for weekly reminders + free resources here → Business Tools🥳 Share a screenshot of this episode on your IG story and tag me @dollydelongeducation so I can cheer you on!🔗 Affiliate links included. I only recommend products I personally use and love.SEO blogging for family photographers, strategic blogging for photographers 2026, keyword intent for photographers, family photographer marketing system, blogging vs Instagram for photographers, content repurposing photographers, Google Search Console photographers, family photographer SEO strategy, how to blog as a photographer, internal linking photography website, done for you blogging photographers, reactive marketing family photographer, KPI tracking photography business, blog to Instagram repurposing, family photographers marketing society, email marketing for photographers, one blog post multiple platforms, Kara Duncan Kara Report, Enji KPI tool, family photographer content planning Hosted on Acast. See acast.com/privacy for more information.

In this episode of the Systems & Workflow Magic Podcast, I’m sitting down with fellow family photographer Jenny Macy to discuss something many photographers struggle with: consistently marketing while running a busy business and raising a family. Jenny shares her story of building a photography business across three different states, ranking on the first page of Google, and eventually growing into a national associate photography team — all while raising three young kids 🥳We also talk about how she uses the Family Photographers Marketing Society to simplify her weekly marketing so she can spend less time stressing about captions and more time focusing on her business and family.Resources & Links Mentioned In This Episode▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/seo-blogging-batching-marketing-strategy-family-photographers/▸ The Family Photographer's Marketing Society: https://systemsandworkflowmagic.com/the-family-photographers-marketing-society▸ Grab the FREE 2026 Family Photographers Marketing Trends Report: https://systemsandworkflowmagic.com/family-photography-marketing-trendsConnect with Jenny Macy:📱Instagram: @thescalablephotographyco💻Website: https://thescalablephotographyco.com/🎥YouTube: https://www.youtube.com/channel/UCod6O9Qeqq2DTZqDhJhuwEwConnect with Me (Dolly DeLong Education)💻 Website📱Instagram🎥 YouTubeThanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:✅ Sign up for weekly reminders + free resources here → Business Tools🥳 Share a screenshot of this episode on your IG story and tag me @dollydelongeducation so I can cheer you on!🔗 Affiliate links included. I only recommend products I personally use and love.family photographers marketing society, marketing for family photographers, SEO for family photographers, blogging for photographers SEO, photography marketing systems, batching content for photographers, family photography business marketing tips, SEO blogging strategy for photographers, how to market a photography business organically, family photographer associate team, scaling a photography business with associate photographers, long form content for photographers, marketing systems for creative businesses, SEO strategy for photographers, social media captions for photographers, blogging for photography business growth, family photography marketing membership Hosted on Acast. See acast.com/privacy for more information.

What if booking sessions didn’t require posting every day, chasing trends, or living on Instagram? In today’s case study, I’m sharing the real story of a busy mom family photographer who used email marketing — not hustle — to stay consistent and book sessions in a full season of life.She has two young kids.A husband with an unpredictable schedule.And limited work hours each week.And yet… she filled sessions.The difference?She stopped trying to piece together marketing advice from everywhere online and started following a simple, structured weekly plan inside The Family Photographers Marketing Society.Instead of guessing what to post…Instead of scrolling to see what everyone else was doing…Instead of letting email marketing sit on the back burner…She used the membership’s weekly marketing prompts, batching checklist, and email guidance to stay visible in a way that actually fit her life.Let’s break down exactly what she is utilizing inside The Family Photographer's Marketing Society Today!What you’ll hear in this episodeWhy marketing can feel hard… even when you have a marketing backgroundHow Alayna builds a photography experience that feels easy for moms (without being glued to her phone)A simple “coffee shop” rhythm for marketing when your weekly schedule isn’t predictableHow she started sending emails without feeling salesyThe win that mattered most: less doom-scrolling, less comparison, and more peaceResources & Links Mentioned In This Episode▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/marketing-photography-business-busy-mom/▸ The Family Photographer's Marketing Society: https://systemsandworkflowmagic.com/the-family-photographers-marketing-society▸ Grab the FREE 2026 Family Photographers Marketing Trends Report: https://systemsandworkflowmagic.com/family-photography-marketing-trends▸Connect with Alayna Here: https://www.instagram.com/alaynagracephotography/Connect with Me (Dolly DeLong Education)💻 Website📱Instagram🎥 YouTubeThanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:✅ Sign up for weekly reminders + free resources here → Business Tools🥳 Share a screenshot of this episode on your IG story and tag me @dollydelongeducation so I can cheer you on!🔗 Affiliate links included. I only recommend products I personally use and love.family photographer marketing, marketing for moms who are photographers, email marketing for family photographers, how to book family photo sessions with email, photography client experience for moms, photography marketing membership, Family Photographers Marketing Society, weekly marketing plan for photographers, marketing consistency for photographers, social media overwhelm for photographers, how to stop comparing yourself as a photographer, batching content for photographers, Nashville family photographer, Goodlettsville photographer, marketing routine for busy moms, photography SEO training, photography website SEO basics, how to market mini sessions, Christmas minis email marketing, Flodesk email list for photographers Hosted on Acast. See acast.com/privacy for more information.

If you’re a family photographer who feels busy, booked, and still confused about what you should actually be paying yourself… this episode is for you.Maybe you’ve wondered:-Why does paying myself feel so draining?-Why does everyone else online seem to have it figured out?-Why am I booking sessions but still unsure what I can actually bring home?Here’s the truth: Most family photographers aren’t underpaid because they’re doing something wrong.They’re underpaid because they’re missing a clear system.In this episode, I walk you through the seven components to consider before deciding how much to pay yourself as a family photographer. This isn’t about what Instagram says. This isn’t about what another photographer makes. This is about your life. Your household. Your goals.Resources & Links Mentioned In This Episode▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/stop-guessing-your-pay-family-photographer/▸ Grab The What To Pay Yourself Calculator Here: https://dollydelong.thrivecart.com/what-to-pay-yourself/▸ The Family Photographer's Marketing Society: https://systemsandworkflowmagic.com/the-family-photographers-marketing-society▸ Grab the FREE 2026 Family Photographers Marketing Trends Report: https://systemsandworkflowmagic.com/family-photography-marketing-trendsConnect with Me (Dolly DeLong Education)💻 Website📱Instagram🎥 YouTubeThanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:✅ Sign up for weekly reminders + free resources here → Business Tools🥳 Share a screenshot of this episode on your IG story and tag me @dollydelongeducation so I can cheer you on!🔗 Affiliate links included. I only recommend products I personally use and love.what to pay yourself as a photographer, family photographer income planning, how to pay yourself photography business, photography business finances, paying yourself as a small business owner, photography business overhead costs, family photographer taxes, bookkeeping for photographers, income planning for creatives, pricing and booking volume photography, photography income strategy, paying yourself consistently photography, photography business budgeting, marketing and income alignment photography, systems for photography business finances, sustainable photography business income, backend systems for photographers, financial planning for family photographers, how much should photographers pay themselves Hosted on Acast. See acast.com/privacy for more information.

If blogging always ends up at the bottom of your to-do list (or it feels like something you “should” be doing but never actually follow through on), this episode is for you.In this week’s podcast (also a YouTube episode), I’m walking you through why blogging fails for most family photographers and how to fix it with a repeatable system that actually fits your real life.Because blogging isn’t dead.It’s one of the strongest ways to increase visibility, build trust, and get found by ideal clients, especially in 2026, when parents are searching on Google, Instagram, and even ChatGPT.If you’ve ever:Been frozen in front of a blank Google DocWondered what to blog about for SEOCopy/pasted something from ChatGPT that didn’t sound like youPublished a blog and felt like no one read it…Then this episode will help you rethink blogging from a systems perspective.Resources & Links Mentioned In This Episode▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/why-is-blogging-important-family-photographers-2026/▸ My FULL Blogging & Visibility System (special price with this link only): https://systemsandworkflowmagic.com/blogging-visibility-system-youtube▸ The Family Photographer's Marketing Society: https://systemsandworkflowmagic.com/the-family-photographers-marketing-society▸ Grab the FREE 2026 Family Photographers Marketing Trends Report: https://systemsandworkflowmagic.com/family-photography-marketing-trendsConnect with Me (Dolly DeLong Education)💻 Website📱Instagram🎥 YouTubeThanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:✅ Sign up for weekly reminders + free resources here → Business Tools🥳 Share a screenshot of this episode on your IG story and tag me @dollydelongeducation so I can cheer you on!🔗 Affiliate links included. I only recommend products I personally use and love.blogging for family photographers, family photography SEO strategy, blogging system for photographers, how to blog consistently as a photographer, SEO for family photographers 2026, long form content marketing for photographers, blogging workflow for photographers, how to use ChatGPT for blogging, organic marketing for family photographers, Google My Business for photographers, repurposing blog content for Instagram, marketing system for family photographers, project management for photographers, blogging SOP for photographers, keyword research for family photography, visibility strategy for photographers, organic visibility system, blogging workflow Trello for photographers, photography marketing ecosystem Hosted on Acast. See acast.com/privacy for more information.

Big question for you, family photographer: Are you treating February like a slow month OR like a setup (like SYSTEMS) month?In this episode of The Systems & Workflow Magic Podcast (also originally recorded as a YouTube video!), I’m walking family photographers through three simple marketing moves to focus on in February 2026 so you’re not scrambling for March and April bookings later.This isn’t about posting more just to post more.It’s about shifting how you think about visibility, urgency, and long-form content, so your marketing actually works for you instead of feeling random or reactive.If you want a calmer spring calendar, this episode is a good reminder and refresher!In this episode, you’ll learn how to:• Show up where parents are actively searching — not just scrolling• Create searchable content on Instagram that attracts awareness-stage clients• Teach clients why to book now (instead of just announcing availability)• Use “educational urgency” to fill newborn and maternity calendars• Repurpose one strong piece of content into three formats• Stretch one blog post into a Reel and an email newsletter• Build a consistent marketing rhythm without burning outIf you’ve been feeling scattered in your marketing or unsure what to focus on this month, press play.Resources & Links Mentioned In This Episode▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/how-to-market-your-photography-business-february-2026/▸ My FULL Blogging & Visibility System (A ChatBot Suite): https://systemsandworkflowmagic.com/blogging-visibility-system▸ The Family Photographer's Marketing Society: https://systemsandworkflowmagic.com/the-family-photographers-marketing-society▸ Get 25% OFF of Flodesk with my affiliate link: https://flodesk.com/c/DOLLYDELONGEDUCATION▸ Grab the FREE 2026 Family Photographers Marketing Trends Report: https://systemsandworkflowmagic.com/family-photography-marketing-trendsConnect with Me (Dolly DeLong Education)💻 Website📱Instagram🎥 YouTubeThanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:✅ Sign up for weekly reminders + free resources here → Business Tools🥳 Share a screenshot of this episode on your IG story and tag me @dollydelongeducation so I can cheer you on!🔗 Affiliate links included. I only recommend products I personally use and love.february marketing for family photographers, 2026 marketing tips for photographers, how to book spring family photo sessions, newborn photography marketing strategy, maternity photography booking timeline, educational urgency marketing, instagram search for photographers, SEO for family photographers, blogging for family photographers, repurposing content for photographers, family photography marketing rhythm, how to fill spring calendar photography, organic marketing for photographers, marketing systems for family photographers, visibility strategy for photographers, long form content for photographers, content repurposing for photographers, family photographer blogging strategy Hosted on Acast. See acast.com/privacy for more information.

Hey family photographer, if blogging keeps getting pushed to the bottom of your to-do list because of sessions, editing, or just life… you’re not alone.In this episode, I’m walking you through the exact blogging system I use to publish consistent, keyword-optimized blog posts for my family photography business — without staring at a blank screen or reinventing the wheel every month.Blogging used to feel heavy, confusing, and time-consuming for me, too! But once I built a repeatable system (and paired it with trained AI the right way), everything changed. Now I batch four blog posts a month with clarity, confidence, and zero dread.In this episode, you’ll learn:Why blogging still matters for family photographers (even with AI everywhere)The “master hub” I use to organize blog ideas, keywords, CTAs, and publishing rhythmsWhy ChatGPT alone is not a blogging strategyHow I pair keyword research with AI to write blogs in my actual voiceThe exact 3-step blogging system I use every single monthHow I repurpose one blog into email marketing, Google My Business, and moreWhat consistent blogging really looks like for a solo family photographerResources & Links Mentioned In This Episode▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/blogging-for-photographers-a-realistic-system-for-family-photographers/▸ My FULL Blogging & Visibility System (A ChatBot Suite): https://systemsandworkflowmagic.com/blogging-visibility-system▸ The Family Photographer's Marketing Society: https://systemsandworkflowmagic.com/the-family-photographers-marketing-society▸ Get 25% OFF of Flodesk with my affiliate link: https://flodesk.com/c/DOLLYDELONGEDUCATION▸ Grab the FREE 2026 Family Photographers Marketing Trends Report: https://systemsandworkflowmagic.com/family-photography-marketing-trendsConnect with Me (Dolly DeLong Education)💻 Website📱Instagram🎥 YouTubeThanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:✅ Sign up for weekly reminders + free resources here → Business Tools🥳 Share a screenshot of this episode on your IG story and tag me @dollydelongeducation so I can cheer you on!🔗 Affiliate links included. I only recommend products I personally use and love.family photography blogging system, blogging for family photographers, photography blog SEO, blogging workflow for photographers, organic marketing for family photographers, long form marketing for photographers, ChatGPT for photographers blogging, keyword research for photography blogs, photography blog content system, blogging without burnout photographers, family photographer marketing system, SEO blogging for photographers, photography content repurposing system, consistent blogging for photographers, solo photographer marketing strategy, blogging SOP for photographers, photography blog ideas SEO, organic visibility for family photographers Hosted on Acast. See acast.com/privacy for more information.

Have you ever spent time writing an email you knew would help your audience… only to find out it never reached their inbox? (womp womp) In this episode of The Systems & Workflow Magic Podcast, I’m sharing a very real behind-the-scenes lesson from my own email list. After years of consistent weekly emails, I discovered that my newsletters were quietly landing in spam — and I didn’t even know it until friends reached out.This episode walks you through exactly what Flodesk support taught me about email deliverability, sender reputation, and the small backend habits that can make or break your email marketing. If you’re a family photographer (or creative business owner) who wants your emails to actually get read (and land in your reader's inbox and NOT spam), this one matters.Resources & Links Mentioned In This Episode▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/email-marketing-deliverability-family-photographers/▸ The Family Photographer's Marketing Society: https://systemsandworkflowmagic.com/the-family-photographers-marketing-society▸ Get 25% OFF of Flodesk with my affiliate link: https://flodesk.com/c/DOLLYDELONGEDUCATION▸ Grab the FREE 2026 Family Photographers Marketing Trends Report: https://systemsandworkflowmagic.com/family-photography-marketing-trendsConnect with Dolly DeLong Education💻 Website📱Instagram🎥 YouTubeThanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:✅ Sign up for weekly reminders + free resources here → Business Tools🥳 Share a screenshot of this episode on your IG story and tag me @dollydelongeducation so I can cheer you on!🔗 Affiliate links included. I only recommend products I personally use and love.email marketing deliverability, emails going to spam, sender reputation email marketing, flodesk email tips, email marketing for family photographers, why emails go to spam, flodesk deliverability, email sender reputation tips, email marketing mistakes photographers make, email list engagement tips, flodesk email marketing, family photographer email marketing, inbox placement tips, marketing emails not delivering, email marketing systems for creatives, organic marketing for photographers, email marketing 2026 trends Hosted on Acast. See acast.com/privacy for more information.

SEO still feels overwhelming for a lot of family photographers—and if you’re heading into 2026 wondering whether it’s even worth your time, this episode is for you.In this episode, I’m breaking down why SEO is not optional for family photographers, even as social media gets louder and attention spans get shorter. Families are still Googling before they book, and SEO is one of the most stable ways to support your marketing without relying only on Instagram.I’m also sharing one free SEO tool I personally use in my own photography and education business, plus a behind-the-scenes look at exactly how I read it and apply it, without getting stuck in SEO confusion.Resources & Links Mentioned In This Episode▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/seo-for-family-photographers-2026/▸ The Family Photographer's Marketing Society: https://systemsandworkflowmagic.com/the-family-photographers-marketing-societyConnect with Dolly DeLong Education💻 Website📱Instagram🎥 YouTubeThanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:✅ Sign up for weekly reminders + free resources here → Business Tools🥳 Share a screenshot of this episode on your IG story and tag me @dollydelongeducation so I can cheer you on!🔗 Affiliate links included. I only recommend products I personally use and love.seo for family photographers, family photography seo 2026, seo for photographers beginners, family photographer marketing 2026, free seo tools for photographers, detailed seo extension tutorial, seo chrome extension for photographers, image alt text for photographers, H1 structure photography website, meta descriptions for family photographers, organic marketing for photographers, photography website seo tips, seo without social media, sustainable marketing for family photographers, family photography website optimization, seo systems for photographers, marketing systems for photographers Hosted on Acast. See acast.com/privacy for more information.