Take 5 With Cleanfax – an ISSA Podcast

Nobody wakes up burned out. You don’t go to bed on a Tuesday feeling good about the business and wake up on Wednesday hating the sight of your van. Burnout doesn’t work like that. It sneaks up on you one late night and one “I’ll just handle it myself” at a time.

Most owners of carpet cleaning and restoration companies can point to the moment they realized they couldn’t do it all anymore. Two water losses came in on the same night. A property manager wanted a quote by tomorrow. The phone kept ringing while the owner knelt in someone’s living room scrubbing a stain they knew better than to scrub. The answer seemed obvious: train someone.

Picture a busy neighborhood diner. The burgers are great, the booths are full every weekend, and the owner still can't figure out why the bank account looks thin at month's end. The rent is fine. The menu prices are fine. The problem is standing at the fryer. The cook has a heavy hand, and every basket of fries goes out with a few more than it should. No customer has ever complained about that. A few extra fries per basket doesn't sound like much, although at 400 baskets a week it adds up to a full shift's worth of food handed out for free every month. Most carpet cleaning and restoration companies have a version of that fry cook. Usually there's more than one.

Imagine walking out to the shop tomorrow morning and finding it empty. The vans are gone. The truckmount is gone. There’s no customer list, no stack of five-star reviews and no phone number anybody in town recognizes. The only thing left is everything you learned the hard way.It’s an uncomfortable picture, and it raises a useful question for any owner of a cleaning or restoration company. If you had to start over today, what would you do differently?

A tech finishes a living room, rolls up the hose and heads to the next job. Twenty minutes later, the customer calls. There’s a black scuff on her freshly painted hallway wall.That tech has two choices. He can say, “It was like that when I got there.” He can also say, “That might have been me. I’m sorry. Here’s how we’re going to fix it.”One answer costs you a little time, maybe a little paint if the client doesn’t have any left over. The other one costs you the customer.

A homeowner walks you into the living room, points at a brown blotch next to the recliner and asks, “Can you get that out?”You ask how long it’s been there.She thinks for a second. “The Super Bowl party. The year the bean dip went airborne.”You ask, “Which Super Bowl? She shrugs. “The one with the halftime show.”That stain has been in this house longer than her old Buick. At this point it should be paying rent, and you’re about to tell her it may not be moving out.

It’s 4:40 p.m. on a Friday, and a technician is finishing a living room carpet cleaning job at the end of a long week. He pulls the sofa out to clean underneath it and finds a coffee stain the size of a dinner plate.The stain isn’t on the work order. Nobody knew it was there. The customer will never look behind that sofa, and nobody back at the shop will ever hear about it.He can slide the sofa back into place and head home, or he can spend a little extra time on the stain. Whatever he chooses says more about the company he works for than its website ever will.

Your technician pulls into the driveway, and the homeowner is already waiting at the front door with her arms crossed. The last company she hired left a stain by the fireplace and another one by her husband's chair. Nobody from that company ever called to check on her.This time she called your company. Before your tech unrolls a single hose, though, she has already decided how this visit is going to go. What happens in the next few minutes on that doorstep will either change her mind or prove her right.

A full schedule and a wall of five-star reviews don't guarantee an owner who likes the life the company built.

Repeat clients may know your company, but they are still evaluating your crew on every visit.