Putting the AP in hAPpy

Send us Fan MailThanks Everyone, I hope you enjoyed the 411th  Episode of the Putting the AP in hAPpy Podcast where Accounts Payable teams are Empowered to Protect the Vendor Master File from Fraud.  Don’t forget to check the show notes for the links mentioned in the podcast.   If you enjoyed this episode, consider subscribing and writing a review of my podcast on the platform that you use to listen.  Stay Happy.   Show NotesThe IRS reported in 2021 that less than 1% of organizations that should backup withhold from vendor payments are doing it. Jason Dinesen, EA joins the episode today to discuss what is backup withholding when it should be done.  Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Jason Dinesen, EA:  Information Return IntelligenceYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCAsk Vendor Process Questions:  AskVeraTM  Authentication Free Training:  3 Step Vendor Setup & Maintenance Process WorkshopDo You Have A Controlled Vendor Process?  Roadmap to a Controlled Vendor Process Free Download:  Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-referenceVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://training.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCMore Podcasts/Blogs/Webinars https://training.debrarrichardson.comMore ideas?  Email me at [email protected] Music Credit:  www.purple-planet.com

Send us Fan MailWhat happens when the AI agent you built to save time starts doing things you never authorized? In this episode, Jon Odalen and I explore how user-built AI agents can expose vendor PII, hand data to the wrong people that may unintentionally make it available for fraudulent use. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Jon Odalen, Founder of Weaveframe:  Connect on LinkedIn Weaveframe National Cybersecurity Alliance:  2026 Oh Behave Report Barracuda Article:  Confessions of a Shadow AI UserNational Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCAsk Vendor Process Questions:  AskVeraTM  Authentication Free Training:  3 Step Vendor Setup & Maintenance Process WorkshopDo You Have A Controlled Vendor Process?  Roadmap to a Controlled Vendor Process Free Download:  Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-referenceVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://training.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCMore Podcasts/Blogs/Webinars https://training.debrarrichardson.comMore ideas?  Email me at [email protected] Music Credit:  www.purple-planet.com

Send us Fan MailFraudsters continue to evolve but there are still lazy fraudsters that keep using the same tactics to divert vendor payments, because they keep working.  Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    New Scam Alert: BEC Victim Lost $600KYouTube Video:  How To Check if the Domain of Your “Vendor’s” Email Address is Fake? - ICANN  YouTube Video:  How To Check if the Domain of Your “Vendor’s” Email Address is Fake - WhoisNational Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCAsk Vendor Process Questions:  AskVeraTM  Authentication Free Training:  3 Step Vendor Setup & Maintenance Process WorkshopDo You Have A Controlled Vendor Process?  Roadmap to a Controlled Vendor Process Free Download:  Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-referenceVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://training.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCMore Podcasts/Blogs/Webinars https://training.debrarrichardson.comMore ideas?  Email me at [email protected] Music Credit:  www.purple-planet.com

Send us Fan MailHow confident are you that your current vendor process can avoid tomorrow’s fraud? Without a controlled vendor add and change process to avoid fraud, two upcoming Nacha rule changes will expose your organization to increased financial losses and heightened identity theft risks.  Which two rules are coming up in 2027?Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    A Security Audit to Protect Vendor Data and Avoid Fraud (On-Demand):  https://training.debrarrichardson.com/course/january2024Increasing the Same Day ACH Dollar Limit to $10 Million - https://www.nacha.org/rules/increasing-same-day-ach-dollar-limit-10-million-0 International ACH Transactions (IAT): https://www.nacha.org/rules/international-ach-transactions-iatNational Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCAsk Vendor Process Questions:  AskVeraTM  Authentication Free Training:  3 Step Vendor Setup & Maintenance Process WorkshopDo You Have A Controlled Vendor Process?  Roadmap to a Controlled Vendor Process Free Download:  Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-referenceVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://training.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCMore Podcasts/Blogs/Webinars https://training.debrarrichardson.comMore ideas?  Email me at [email protected] Music Credit:  www.purple-planet.com

Send us Fan MailDuplicate vendors can lead to internal and external fraud.  Here is how to eliminate duplicate vendors in the vendor master file, how to prevent them in the first place, and which vendors I’ve seen that always have duplicates. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Standardize Vendor Addresses:  Smarty - https://smarty.com/ National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCAsk Vendor Process Questions:  AskVeraTM  Authentication Free Training:  3 Step Vendor Setup & Maintenance Process WorkshopDo You Have A Controlled Vendor Process?  Roadmap to a Controlled Vendor Process Free Download:  Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-referenceVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://training.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCMore Podcasts/Blogs/Webinars https://training.debrarrichardson.comMore ideas?  Email me at [email protected] Music Credit:  www.purple-planet.com

Send us Fan MailYou may know about the TIN Match tool provided by the IRS, but do you know about the other free tool you should be using to validate tax-exempt organizations?Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    National Cybersecurity Alliance Cybersecurity Awareness Month 2026:https://www.staysafeonline.org/cybersecurity-awareness-month Training Session:  Validation with IRS Exempt Organizations and State Resources to Avoid Fake Charities for Giving Tuesday and BeyondYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCAsk Vendor Process Questions:  AskVeraTM  Authentication Free Training:  3 Step Vendor Setup & Maintenance Process WorkshopDo You Have A Controlled Vendor Process?  Roadmap to a Controlled Vendor Process Free Download:  Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-referenceVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://training.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCMore Podcasts/Blogs/Webinars https://training.debrarrichardson.comMore ideas?  Email me at [email protected] Music Credit:  www.purple-planet.com

Send us Fan MailWe all know that a confirmation phone call for vendor remittance changes is a standard control to avoid payment fraud.  Anyone who has ever performed that duty knows how frustrating it can be to reach some vendors. One subscriber asked if they could use a video conferencing platform instead.  Hmmm….Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    YouTube Video:  One Gesture That May Expose a Deepfake VideoAsk Vendor Process Questions:  AskVeraTM  Authentication Free Training:  3 Step Vendor Setup & Maintenance Process WorkshopDo You Have A Controlled Vendor Process?  Roadmap to a Controlled Vendor Process Free Download:  Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-referenceVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://training.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCMore Podcasts/Blogs/Webinars https://training.debrarrichardson.comMore ideas?  Email me at [email protected] Music Credit:  www.purple-planet.com

Send us Fan MailFrom process failures to managers covering up what was really going on, here are 5 missed chances a fraudulent payment could have been stopped or contained. Plus, what lessons you can take so the same thing does not happen at your organization.Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Article:  Report says procedural failures, managerial cover-up led to Ocala’s $492,000 cyber fraud incidentFraud Training:  Fraud News & New Scam Alerts + How To Prevent ThemAdd More Controls to Avoid Fraud > AVM Framework:  3 Step Vendor Setup & Maintenance Process WorkshopAsk Vendor Process Questions:  Ask VeraTM  Do You Have A Controlled Vendor Process?  Roadmap to a Controlled Vendor Process Free Download:  Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-referenceVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://training.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCMore Podcasts/Blogs/Webinars https://training.debrarrichardson.comMore ideas?  Email me at [email protected] Music Credit:  www.purple-planet.com

Send us Fan MailAs team members that handle vendor data or vendor payments you have a lot on your plate, and we don’t have time to waste on a new compliance requirement that does not apply to our organization.  Could that be the case with some Nacha ACH operating rules? Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Nacha Site:  Nacha ACH Operating Rules PageTraining:  Nacha ACH Operating Rules and the Vendor Master File Live Training SessionAsk Vendor Process Questions:  Ask VeraTM  Do You Have A Controlled Vendor Process?  Roadmap to a Controlled Vendor Process Free Download:  Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-referenceVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://training.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCMore Podcasts/Blogs/Webinars https://training.debrarrichardson.comMore ideas?  Email me at [email protected] Music Credit:  www.purple-planet.com

Send us Fan MailTreat every failed fraud attempt as a learning opportunity, not just a close call before the next attack is successful. The controls used to block that first fraud attempt, turn into evolved fraudster tactics when they attack your organization again – especially if you do one thing that I do not recommend. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Do You Have A Controlled Vendor Process?  Roadmap to a Controlled Vendor Process Training:  The BANK of AP: An Internal Control System to Combat Business Email Compromise Training:  3 Step Vendor Setup & Maintenance Process Workshop > 5 Authentication Techniques, 30 internal Controls, 18 Vendor Validations and 18 Best Practices Free Download:  Vendor Validation Reference List with Resource Links Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://training.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/c/DebraRRichardsonLLCMore Podcasts/Blogs/Webinars https://training.debrarrichardson.comMore ideas?  Email me at [email protected] Music Credit:  www.purple-planet.com