AI Changes How, When, and Where Work Gets Done - with Cali Williams Yost
When a company buys the licenses, posts the training videos, schedules a few lunch-and-learns, and then waits for productivity to show up, who is actually responsible for redesigning the jobs themselves? In a lot of organizations, the answer turns out to be the small group of employees who figure it out on their own, while everyone else tries the new tool once (maybe twice) and goes back to the way things were.Cali Williams Yost, CEO and founder of Flex+Strategy Group, has seen this pattern before. She watched leaders try to rebuild their organizations after COVID with a return-to-office email, and she sees AI rollouts making the same move with a bigger price tag. PwC's latest workforce survey counts just 14% of employees as AI "front-runners," and Cali's concern is everyone else: the people who need someone to show them how AI fits the job they actually do.Cali walks through her four phases of change (assess, align, activate, and review and revise), where communicators belong in each, and why communications can support a transformation but can't stand in for the work underneath it. She and Dan get into the jagged gap between what AI could do and what it's doing inside real companies, a proposal to keep pre-retirees on as domain-expertise mentors for new grads, and why leaders have such a hard time describing a change that's still in progress. Along the way, Cali tells the story of finding her own books in an AI training dataset, and how that discovery led to the walled-off AI system she and Dan built when she was his client, so she could take her body of work back.Listen in and hear about...Why Cali compares today's AI rollouts to return-to-office mandates sent by emailHer four phases for AI transformation: assess, align, activate, and review and reviseThe jagged gap between AI's theoretical potential and real-world use, and what it means for promises leaders already madeWhere communicators fit in each phase, and why comms can support change but can't carry it aloneKeeping pre-retirees on as domain-expertise mentors for new grads learning to work with AIHow Cali turned the discovery of her scraped books into a private AI system built on her own workNotable Quotes from Cali Williams Yost"I'm gonna steal back my stuff. If my stuff's being stolen, that's only a small portion of what I've created. What if there was a way for me to harness all my stuff safely and in my own space and harness that?" - Cali Williams Yost [06:35 → 07:19]"We have got to grab those people and we have got to ask them before they walk out the door, say, hey, do you want to keep working for us for like two, three days a week in this capacity of mentor to these young people? Domain expertise mentor." - Cali Williams Yost [17:39 → 18:26]"We are still running off of playbooks from 1987 in a 2026 world. The world of work has changed. We have to define new models." - Cali Williams Yost [19:50 → 20:46]"You cannot reconstruct the parameters of a new work model, which is essentially what it is. It's the framework, it is the foundation. It is the architecture, Dan, within which your whole organization is going to operate within. You do not create that with an email." - Cali Williams Yost [28:41 → 29:34]"Implementation of AI in the real world, outside of the lab is jagged, very jagged. And so we let that sort of IT technology story lead the story." - Cali Williams Yost [31:03 → 32:49]"At each step of the way, communications is so key. But they're not leading the change. They're engaged in supporting the change and helping to drive it." - Cali Williams Yost [38:30 → 39:22]"It really is a wholesale reimagining of the work model that we keep not wanting to do. Because this is what I keep hearing that takes a lot of time, that takes a lot of effort. And I'm like, but this, what we're doing right now takes way more time." - Cali Williams Yost [53:01 → 53:49]"These are people who understand the way things have been done in the past can no longer guide the organization. Things have to change. They tend to be people who are willing to hold the space for change." - Cali Williams Yost [1:01:18 → 1:01:43]Resources and LinksDan NestleThe Trending Communicator | WebsiteCommunications Trends from Trending Communicators | Dan Nestle's SubstackDan Nestle | LinkedInLilypath | WebsiteInquisitive Communications | WebsiteCali Williams YostFlex+Strategy Group | WebsiteCali Williams Yost | LinkedInTweak It: Make What Matters to You Happen Every Day | BookWork+Life: Finding the Fit That's Right for You | BookResearch discussed in this episodeWhat's Your Company's Emergency Remote-Work Plan? | Cali Williams Yost, Harvard Business Review, February 28, 2020Companies risk losing their most AI-savvy employees while leaving majority behind | PwC 2026 Global Workforce Hopes and Fears SurveyLabor market impacts of AI: A new measure and early evidence | Anthropic, March 2026The Great Mismatch: How a Shrinking Workforce, AI, and Labor Reallocation Will Define the Next 15 Years | Indeed Hiring Lab, May 2026Timestamps0:00 Intro: why AI transformation is a work transformation3:24 Cali joins, and how she and Dan first met5:42 Finding her books in an AI training dataset8:34 Building a walled-off AI system from her own body of work10:57 PwC's 14% front-runners and the limits of lunch-and-learns13:46 Who becomes the AI guide inside an organization?16:14 Can front-runner know-how transfer to everyone else?17:39 Pre-retirees as domain-expertise mentors for new grads19:15 Why being digitally native doesn't translate to AI24:34 Japan's shrinking workforce and middle managers walking out26:33 Context, over-explaining, and why it helps with AI28:22 Return-to-office by email: the mistake leaders made29:59 Phase one: assess31:03 The jagged gap between AI's potential and real use33:09 Overpromised productivity and performative AI use36:41 Phase two: align around one narrative37:29 Agentic AI and the surprise token bill40:57 Telling the stories of the people already succeeding44:04 Phase three: activate, and why adults learn by doing46:26 Phase four: review and revise49:28 Rethinking how, when, and where work gets done55:06 Why organizations struggle with change in the progressive tense56:44 The three streams of AI innovation inside a company1:01:04 The leader profile that makes transformation work1:05:07 Ingenuity, displacement, and the new work nobody can see yet1:07:32 Jagged adoption and a shrinking workforce1:10:12 Work + life fit, not balance1:10:50 Where to find Cali
About The Trending CommunicatorThe Trending Communicator is a podcast about the future of communications and marketing, hosted by Dan Nestle. Each episode is a conversation with a communicator, marketer, author, or technologist about how the work is changing and what that means for the people doing it. The show launched in 2020 as The Dan Nestle Show and has published more than 150 episodes.About the HostDan Nestle (Daniel Nestle) is a communications strategist with more than 25 years of experience, including 16 years in Japan. He is co-founder and Chief Product & Intelligence Officer of Lilypath, the company behind the patent-pending Authority Intelligence™ platform, and founder and Chief Curiosity Officer of Inquisitive Communications, a strategic advisory practice. He received the 2022 Arthur W. Page Society Page Up Innovation Award, was named a PRWeek Dashboard 25 AI Pioneer in 2023 and 2024, and was named one of Propel's 100 Most Influential PR Tech Leaders Worldwide in 2025.Connect with DanThe Trending Communicator: https://trendingcommunicator.comSubstack: https://trendingcommunicator.substack.comLinkedIn: https://linkedin.com/in/nestleLilypath: https://lilypath.comInquisitive Communications: https://be-inquisitive.comInstagram: https://instagram.com/trendingcommunicator Show notes for The Trending Communicator are co-created by Human Dan, Claude, and Fireflies. Hosted by Simplecast, an AdsWizz company. See pcm.adswizz.com for information about our collection and use of personal data for advertising.